The payment acceptance letter is necessary to write to notify the payer and confirm the payment being made by him. It must include the cause or the reason for which the payment was done and must reflect the thankfulness of the payee towards the one who pays. The best part of a payment Acceptance Letter is that an organization can write it to an individual or vice versa.
Besides confirming the deposit received, the payment confirmation letter received by the company is also helpful to the financial department. This makes it simpler to track the transactions made internally in the company. The letter must have three paragraphs, the introduction paragraph, body, and conclusion. Make all the necessary details are mentioned so that the reader is not confused.
Check out the sample, template and email format to know how to write an effective payment acceptance letter.
Tips to write a Payment Acceptance letter
- The letter must be formal in tone.
- The letter must be precise as well as concise.
- All the relevant details about the payment must be mentioned clearly.
- The letter must reflect the payee’s gratitude towards the payer.
- The language of the letter should be easy and free from ambiguities.
Template
Use our free Payment Acceptance Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Acknowledgement of receipt of payment
Dear Ms./Mr. ________________,(name of the person)
We thank you for _______________ (give details for which the payment has been made) on _________ (date).
We acknowledge receipt of payment vide Demand Draft/Cheque No. _________ dated ____________ drawn on ______________ Bank for Rs._____________.
We hope to maintain further communication in the future as well. In the case of any suggestions or complaints, please call our Customer Service no. ______________.
Yours sincerely,
____________
(Name of the person)
(Designation)
Sample Letter
From,
Tanya Sharma,
Sales Department,
Amazon.in
DD/MM/YYYY
To,
Bhumit Chheda,
Mansuba Society,
Thane west.
Subject: Payment Acceptance letter
Dear Bhumit Chheda,
I am writing this letter to confirm the payment of $5469 that we have received via the PayPal account for your purchase of the Xbox X from Gaming Zone. We would request you to refer to the enclosed payment receipt.
Xbox X is the most favourite and popular game in the country; we are certain that you to have a delightful experience. The features of this game are advanced when compared to the games that our competitors are offering at a high price. With a reasonable price tag, we do not compromise on the quality or any other factor for that matter.
As promised, the product will be delivered to you on or before DD/MM/YYYY. Please ensure that someone is available to collect it at the specified delivery address. In case you wish to change the address or postpone the delivery date, kindly contact the logistics department before DD/MM/YYYY for once the product is dispatched, no changes will be possible. Also, you being one of our first 100 clients of Xbox X, we are also sending you additional three games for free.
We appreciate and thank you for making the payment for the order and anticipate a strong working bond with you in the future. In case you have queries, you can contact on ********** or drop an email on nobody@gmail.com.
Yours Sincerely,
Tanya Sharma,
Amazon.
Email Format
The following is the Email Format to be followed for a Payment Acceptance Letter.
To: name@email.com
From: name@email.com
Subject: Payment Acceptance letter
Dear ______(name of concerned person),
We would you thank you for making the payment towards bill no. 3514 for the amount $1800. SkinLab products are top-rated in the market for its effectiveness. We are sure you will love the products too just like others.
We have received the payment and so your order will be dispatched within 48 working hours and will reach you on or before DD/MM/YYYY. We request you to ensure someone at the address to collect the product. In case you would like to request a call before the delivery, please drop us an email stating the same.
If there is anything else you would want us to help you with, kindly drop us an email on nobody@gmail.com or call on **********.
Yours sincerely,
____________
(Name of the person)
(Designation)