A grievance letter is written when you want to make a formal complaint to your employer regarding a no of issues including discrimination, health and safety concerns and breach of contract. A grievance letter is a form of complaint that is sent to the employer for something they have done or not being able to do that may have potentially impacted the employee. Such letters should always include the details of the grievance the employee is raising.
The letter should clearly set out what your complaint is with proper detail for your employer to be able to investigate it thoroughly. Also, include the details of what steps you’ve taken to sort out the problem. Also, mention why and how the problem has affected you.
Tips to write a grievance letter to an employer
- Keep your letter concise and precise with detail for your employer to be able to investigate your complaint properly.
- Stick to the facts. Don’t make any allegation that you won’t be able to prove.
- Never use abusive or offensive language. Keep the tone formal and polite.
- Explain how you felt about the behaviour you are complaining without using emotive language.
Template
Use our free Grievance Letter to an employer to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_________
____________
__________
Date: 1st April 2014.
To,
_______
_________
_______________
Subject: Grievance Letter to the employer regarding discrimination by senior
Dear Sir,
I am writing this letter to bring to your notice my grievance on account of ______________________________________________________________________________________________________________________________ (write the problem)
Because of this kind of discrimination,_______________________( write the resons and effects of your problme). I hope to get a proper written explanation from the management for denying me my due credit. If not then, I will be forced to initiate a complaint to the employees’ grievance redressal cell of the state with my appeal.
Hope to get a reply from your end soon.
Regards,
___________
____________
__________________
Sample Letter
From,
Nicole Smith
Sales Executive,
Kutcher Associates Pvt. Ltd,
#6, Leeds Street, London, LS12.
DD/MM/YYYY
The HR Manager,
Ashton Associates Pvt. Ltd,
#6, Leeds street, London, LS12
Subject: Grievance Letter to the employer regarding discrimination by a senior colleague
Dear Sir,
I am writing this letter to bring to your notice my grievance on account of discrimination I have been facing as an employee of this organization for the past one and half years. My senior colleague has been ridiculing me in front of my other colleagues and has rejected all my presentations since the past three months. All my efforts to work under him cordially are going in vain.
Because of this kind of discrimination, my financial status has suffered severely as compared to the other employees in the organization, and I feel a lack of motivation to work. I hope to get a proper written explanation from the management for denying me my due credit. If not then, I will be forced to initiate a complaint to the employees’ grievance redressal cell of the state with my appeal.
Hope to get a reply soon from you positively.
Thanking You,
Yours Sincerely,
Jose Adams.
Email Format
The following is the sample of grievance letter to the employer.
To: name@email.com
From:name@email.com
Subject:_______________
Dear___________,
I am writing this letter to bring to your notice my grievance on account of discrimination I have been facing as an employee of this organization for the past one and half years. My senior colleague has been ridiculing me in front of my other colleagues and has rejected all my presentations for the past three months. All my efforts to work under him cordially are going in vain.
Because of this kind of discrimination, my financial status has suffered severely as compared to the other employees in the organisation, and I feel the lack of motivation to work. I hope to get a proper written explanation from the management for denying me my due credit. If not then, I will be forced to initiate a complaint to the employees’ grievance redressal cell of the state with my appeal.
Hope to get a positive reply from your end.
Thanking You,
Yours Sincerely,
________________.