Often in life, you may need to ask for a deadline extension. It could be at school/college in the case of an assignment or project or at work when you require more time to complete a duty assigned to you. A Deadline Extension Appeal Letter is a formal, written request to the concerned authority for the extension of a previously decided deadline or submission of documents. It is a courteous and tactful way to appeal to the interested party for the deadline extension. If the letter is written at work, the requirements of the recipient for granting the extension and any rules about extensions in the concerned organisation should be considered.
Since asking for an extended deadline is, in other words, asking someone for a favour, many people are embarrassed to do it face to face. A Deadline Extension Letter comes in handy in such situations as they eliminate all chances of such an issue. Through this letter, a person also acknowledges the inconvenience caused and apologises for it.
Deadline Extension Appeal Letter Writing Tips:
- Use a formal and polite tone.
- Acknowledge the inconvenience caused and if possible, offer to help and rectify the situation.
- Give a genuine, valid reason.
- Apologise, but not too much as it makes the reason seem irrelevant or false.
- Be factual and concise.
- Avoid irrelevant details.
Deadline Extension Appeal Letter Template
Use our free Deadline Extension Appeal Letter to help you get started. Download the .doc or.PDF file and customise it. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
Date :
To,
__________
__________
Subject: Deadline Extension Appeal
Dear Mr./Ms. ___________(Name),
I am writing this letter to request you to extend the deadline for ________ (Task assigned). I will be unable to complete it by ________ (Deadline) as _________ (Reason). I have completed the ________ (Task) halfway and expect to complete it by ________ (Date).
I understand that this delay causes great inconvenience, and I am ready to help in any way possible to rectify the situation.
I apologise sincerely for my mistake and promise that I will, from this day, complete my tasks on time. I have always been responsible as far as my duties are concerned in the past. Please forgive me for this slight.
Kindly extend the deadline to _______ (Date). Please do consider my request.
Thanking you,
Yours Sincerely,
__________ (Name)
__________ (Signature
Sample Letter
The following is a sample of a Deadline Extension Appeal Letter.
From,
Jay Pritchett
The Research Department,
Stanford University,
California.
Date: 15 November 2016
To,
Prof. Grace Simons,
Head of Department,
The Research Department,
Stanford University, California.
Subject: Deadline Extension Appeal
Dear Prof. Simons,
I am writing this letter to request you to extend the deadline for submitting my research paper. I will be unable to complete it by 18th November 2016 as the paper requires some more research and study. I have covered more than half of the paper and expect to finish it by the end of next week.
I understand that this delay causes great inconvenience, and I am ready to assist you in any way possible to rectify the situation.
I apologise sincerely for my mistake and promise that I will, from this day, complete my tasks on time. I have always been responsible as far as my duties are concerned in the past. Please forgive me for this slight.
Kindly extend the deadline to 23 November 2016. Please do consider my request.
Thanking you,
Yours Sincerely,
Jay Pritchett.
Email Format
The following is the Email format that should be followed while writing a Deadline Extension Appeal Letter.
To: name@email.com
From: name@email.com
SUBJECT: Deadline Extension Appeal
Dear Ms./Mr._________ (Name),
I am writing this letter to request you to extend the deadline for ________ (Task assigned). I will be unable to complete it by ________ (Deadline) as I _________ (Reason). I have completed the ________ (Task) halfway and expect to complete it by ________ (Date).
I understand that this delay causes excellent inconvenience and am ready to help in any way possible to rectify the situation.
I apologise sincerely for my mistake and promise that I will from this day forth, complete my tasks on time. I have always been responsible as far as my duties are concerned in the past. Please forgive me for this slight.
Kindly extend the deadline to _______ (Date). Please do consider my request.
Thanking you,
Yours Sincerely,
__________ (Name)
__________ (Signature)