A send-off party is organized when someone is going away or is going to start something new in their life. It is somewhat like a farewell party but generally more casual as the name itself suggest. The invitation letter must contain all the necessary details about the party such as where the party is, for whom it is, at what time will it be held, who is organizing the party, if or not the party is a surprise, etc. You might also add a certain dress code if you like.
There might be some people on the guest list who might not know the reason for their send-off party. Hence, it is better to mention the reason for their send-off. Following are the tips on how to write send-off party invitation letter/mail, ensure to keep these key notes in mind.
Sample Send-Off Party Invitation Tips
- State the reason of their send-off.
- Mention who is organizing the party and if it is a surprise party.
- Clearly, state the details about the party like the venue, time and date.
- Keep the letter slightly informal and persuade the person to attend the party.
Sample Send-Off Party Invitation Letter
Use of free sample send-off party invitation letter to help you get started. If you need additional help of examples, check out some of the sample letters below.
From,
______
______
______
Date:
To,
______
______
______
Subject:
Dear ____,
I am glad to invite you to ____’s send-off party. As we all know he/she is going to ______(mention the place or next milestone) for his/her ______(the reason of leaving/going away). Leaving for ____(place) this _____(date), ____(name of the person if there is someone involved with you in the planning of the party) and I have planned a surprise party for him/her this ______(date/day). He/She will be back from his/her last day from office this Monday to his apartment by ____(the time the person returns), and so everyone is requested to reach by _____(time by which people are expected to reach).
It will a great surprise for him/her to see all of his friends and family gathered to wish him/her good luck in his/her future. Hope to see you there.
Yours Sincerely,
_____
Sample Letter
4370 Scheuvront Drive
Arvada, CO 80002
Date: 4 August 2000
3136 Romines Mill Road
Dallas, TX 75234
Subject: Sample send-off party invitation letter
Dear Alice,
I am writing to you to invite you Mrs & Mr Ribberink’s send-off party as they are going back to their native country Germany next month on 5th. So we are inviting everyone close to them here, they will be glad to see you at the party.
Mrs. Ribberink and I are organizing the party on 21 August 2000 from 2:00 p.m. onward at their house. It will be an immense pleasure if you could turn up for the party. In case, you are not able to come, do inform us through call or email.
Looking forward to seeing you.
Yours truly,
Barbara Duke
Email Format
Below is a send-off party invitation email example to help you write one:
From: name@email.com
To: name@email.com
Subject- Send-off Party
Dear Anela,
This is to inform you regarding Robert’s leaving state send-off party. As we know Robert has found a new job in Boston and therefore, is moving there with his whole family. He will be moving in a week or so. And after spending good five years with this amazing guy we are planning a surprise send-off party for him with all his work friends here in Texas.
Venue: my house, i.e., 4500 Perine Street, Mclean, TX 22101
Date: 20 November 2011
Time: 4:00 p.m. -6:00 p.m.
Since all of us are bringing something along you can bring some chicken nuggets and some party poppers for the party. Hope to see you there buddy.
Thanking you.
Yours truly,
Steve Vyes Kun