Companies post job advertisements in the newspapers, online etc and receive a number of applications. After reviewing the applications, the company decides to meet the chosen few and determine who the best fit for the role is. The few chosen are then called for an interview to know whether they are worth the position or not. In order to inform them about the interview, the company writes a letter to them. This is done by writing an invitation to interview letter.
Typically, companies will reach out through email to set up an interview time — sometimes the company will specify an exact time, but often, the person emailing will suggest a few possible times or ask for the applicant to share what times are convenient.
Invitation to Interview Letter Writing Tips
- The letter must contain the details about the position for which the interview is being held
- The date, time and location of the interview
- You may or may not mention who will take the interview
- The letter must include what the candidates must bring to the interview
- A contact number or an email address must be provided so that the candidates when faced with any difficulty can contact the organisation easily.
Invitation to Interview Letter Template
Use our free Invitation to Interview Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________
Date- (on the day the letter is written)
To,
____________
____________
____________
Subject: Invitation to Interview
Respected Sir,
We, at __________________ organisation were pretty impressed by the application sent in by you. After careful reviewing of the application, we have decided to call you for a personal interview to finalise our decision and to tell you more about what we actually do and would also like to get to know your work prospect better.
The interview will be for (duration)________________, and we have scheduled your interview (name,date and place)______________., Please bring the required documents that you sent in along with your application.
If there is any inconvenience about the date or the timing of the interview, kindly contract (provide a phone number) or email us at (provide an email address). We are looking forward to seeing you at the meeting. Good luck!
Regards,
Your name.
Designation.
Sample Letter
From,
ABC Organisation
Malad, Mumbai.
8th March 2017.
To,
Deepak Sharma,
Sec-24, Nerul,
Navi Mumbai
Subject: Invitation for interview
Dear Deepak,
Thank you for submitting an online application for the position of shift manager at our organisation in Malad, Mumbai. We have looked at your request and would like to invite you to interview with our company as soon as possible.
We are impressed with your application and would like you to interview with us on the 19th of March, 2017 at 11:30 AM. The interview may last for an hour. Please bring the required documents as mentioned to you before along with your application.
If you have any difficulties scheduling an interview, feel free to email me at abcorganisationquery@gmail.com
Regards,
Aditi Singh.
Human Resources Dept Head
Email Format
Companies send an email to the candidates who have been selected after browsing through their applications an invitation to come interview for them. The following is the Email format.
To: name@gmail.com
From: name@gmail.com
Subject: An invitation to schedule an interview
Respected Ma’am,
We, at XYZ organisation, were pretty impressed by the application sent in by you. After careful review of the application, we have decided to call you for a personal interview to finalise our decision and to tell you more about what we actually do and would also like to get to know you better.
We are impressed with your application and would like you to interview with us on the 19th of March, 2017 at 11:30 AM. The interview will last for an hour. Please bring the required documentation along with your application.
If the date or time of the interview is inconvenient, please contact me by phone (phone number) or email (Email address) to arrange another interview. If the date or time is unsuitable for you, please inform me well in advance.
We look forward to seeing you.
Regards,
Riya Kaul.
Human Resources Dept Head