When an organization requires employees, the organization usually conducts interviews to hire people suitable for a job. This process necessitates the use of an interview call letter. An interview call letter is usually written by an organization to the potential employees asking them to come for the interview. This letter provides all the required details regarding the interview with the potential employees.
The letter also describes the job for which the person is being interviewed for. Since this letter is used for an official purpose, it is written formally. The organization must provide a contact number or an email address so that if a candidate faces a difficulty, it will be easier for them to contact the organization and will help them clear their doubts. It is also important for the letter to mention what the candidate must bring along with them to the interview (e.g. Their resume, CV, or any other official documents)
Interview Call Letter Writing Tips
- The letter must contain the details about the position for which the interview is being held for
- The date, time and location of the interview
- The letter must include what the candidates must bring to the interview
- A contact number or an email address must be provided so that the candidates when faced with any difficulty, can contact the organization easily.
Interview Call Letter Template
Use our free Interview Call Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________
Date- (on the day the letter is written)
To,
____________
____________
____________
Subject: Interview call letter
Respected Sir,
We, at XYZ organisation were pretty impressed by the application sent in by you. After careful reviewing of the application, we have decided to call you for a personal interview to finalise our decision and to tell you more about what we actually do and; would also like to get to know you better.
We would like to personally meet you for a discussion on ___________ at __________ at the following address: _____________________________________________________________________________
To help us co-ordinate this meeting effectively, we request you to confirm to us your availability for this meeting either by fax or on phone. Our fax no. is ___________ and our board telephone no. is ___________. Kindly ask for Mr. ________ who will be your contact person throughout the process.
We are looking forward to seeing you at the interview. Good luck!
Regards,
Your name.
Designation.
Sample Letter
From,
Shirtangled Pvt. Ltd.
Malad
Mumbai
8th March 2017.
To,
Deepak Sharma,
Sec-24, Nerul,
Navi Mumbai
Subject: Invitation for interview
Dear Rahul,
This has reference to your application, indicating interest in seeking employment with our company. We thank you for the same. We have looked at your application and would like to invite you to interview with our company as soon as possible.
We are very impressed with your application and would like you to interview with us on the 19th of March, 2017 at 11:30 AM. The interview will last for an hour. Please bring the required documentation along with your application.
If you have any difficulties scheduling an interview, feel free to email me at abcorganisationquery@gmail.com
Regards,
Aditi Singh
Head of Human Resources Department.
Email Format
To: name@gmail.com
From: name@gmail.com
Subject: An invitation for the interview
Respected Ma’am,
We, at Matahari Pvt. Ltd., were pretty impressed by the application sent in by you. After careful reviewing of the application, we have decided to call you for a personal interview to finalise our decision and to tell you more about what we do and would also like to get to know you better.
We are very impressed with your application and would like you to interview with us on the 19th of March, 2017 at 11:30 AM. The interview will last for an hour. Please bring the required documentation along with your application.
If the date or time of the interview is inconvenient, please contact me by phone (phone number) or email (Email address) in order to arrange another appointment.
We look forward to seeing you.
Regards,
Riya Kaul
Human Resources Dept Head