A Product Inquiry Letter is written to know about the details of a particular product or a list of products. It is generally written to know the specifications or availability. This can be done by either a company or an individual. The usage of a product inquiry letter is significant as it gives the buyer all the necessary details without going to the store, like an online shopping site. It makes the process of the purchase much more comfortable than going to a store and inquiring.
A product inquiry letter also becomes the first step in procurement for any company to request a quote for the required product. Also, it serves as proof during the period of the transaction. A product inquiry letter can be written for anything, from lipstick to an airplane. Services like maintenance and after-sales also will be communicated based on the details requested in the product inquiry letter. The availability, price, variety, and date of manufacturing and expiry will be integral parts of the product inquiry letter.
Product Inquiry Letter Writing Tips
- Keep the language formal.
- Get straight to the point.
- The details expected from the seller needs to be mentioned in the letter.
- Quantity also needs to be specified in the product inquiry letter.
- End the letter by mentioning that you will await their reply so that they know that you are a serious buyer.
Product Inquiry Letter Template
Use our free Product Inquiry Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________ (Name of the sender),
__________
__________
__________ (Address)
Date: _____ (Date on Which Letter is Written)
To,
__________ (Name of the contact person),
__________
__________
__________ (Address)
Subject: Product Inquiry Letter
Dear Mr./Mrs./Ms. _____ (Name of the person),
I am looking for a __________ (product name). I understand that your company deals with __________ (product range), and hence I am writing this letter. I need __________ (quantity) of them. I am looking for __________ (Specifications) and in the range __________ (price range). I want the product with __________ (warranty).
Kindly let me know the__________ (details required) available with you. Do let me know if there are any better options for me to buy in the same price range.
I would be awaiting your reply.
Thank you.
Yours Sincerely,
_______________
(Name)
Sample Letter
From,
Kriti S,
Flat 21,
Manohar apartments, Narayan Swami road,
Kurla, Mumbai-587738.
Date: 17.2.17.
To,
Mr. K.R. Rao,
Lakshmi Digital Pvt. Ltd., Kurla branch,
Mumbai-587738.
Subject: Product Inquiry Letter
Dear Mr. Krishnakant Rao,
I am looking for an Android Smartphone. I got to know from the sources that your company deals with electric appliances and gadgets, and hence I am writing this letter. I need twenty Android smartphones. I am looking for an Android smartphone with 2GB RAM, 20MP Camera, and Marshmallow Android version with 8GB memory. I want it in the range of 15,000 INR to 25000 INR. I want the product with a minimum one-year company warranty.
Kindly let me know the availability, specifications, and prices for all the options available to you, which fall under my requirements. Do let me know if there are any better options for me to buy in the same price range or specified conditions.
I would be awaiting your reply.
Thank you.
Yours Sincerely,
Kirti S.
Email Format
The following is a sample letter for a product inquiry letter in an email format.
To: name@email.com
From: name@email.com
Subject: Product Inquiry Letter
Dear Mr./Mrs./Ms. _____ (Name of the person),
I am looking for a __________ (product name). I understand that your company deals with __________ (product range), and hence I am writing this letter. I need __________ (quantity) of them. I am looking for __________ (Specifications) and in the range __________ (price range). I want the product with __________ (warranty).
Kindly let me know the__________ (details required) available with you. Also, as I am interested in buying more than __ (no. of products), let me know if I can get them at a discounted rate. Do let me know if there are any better options for me to buy in the same price range.
I would be awaiting your reply.
Thank you.
Yours Sincerely,
_______________
(Name)