Inquiry letters are letters of concern sent to a prospective recipient for making a formal request for an investigation. These are written mainly to police, post office or such. It is also written to seek out information from a source like railway timings, policies and the like.
An inquiry letter to the Police station can be written asking for permission or seeking help in some certain matter. The letter should be written in a formal and polite tone. The body of the letter should contain details regarding the subject of inquiry and the reason for which the police help is needed. The details of the Project on which the help is needed should also be briefed clearly so as to not cast confusion.
Tips to write a Police Inquiry Letter
- The tone of the letter should be sober and respectful.
- The questions must be unambiguously framed and the word-count should be kept minimal.
- The details of the sender and addressee must be given accurately.
- The letter should well composed and to the point.
Police Inquiry Letter Template
Use our free Police Inquiry Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Police Inquiry Letter.
(Sir/Madam),
Our organization, ____(name of organization), seeks the support of the police for of our ____(description of project or need). We are grateful for the support we received from the police in ____(year) for ____(description) and hope this time we will get the same. We think this seminar is very much aligned with the welfare of the community. Our organization, established in ___(year), is serving the ____(geographical) community with our services. Recently we were honored by the mayor for our recent accomplishment.
The seminar for which we request your help will make a difference in the lives of ____(describe communities served) in the following way; ____(insert specifics of the plan). The seminar will take ____(amount of time) and we expect a lot of politicians and different people, who are well recognized in their respected field to attend. We have received ____(grant support, contributions, in-kind, volunteer, volunteer staff help, etc) for the seminar and the seminar is supported by many others.
Therefore we shall much be obliged if the Police could lend us a hand as we expect a large number of V.I.P.s attending the seminar along with a huge crowd.
Thanking you.
Sincerely,
_____(name).
Sample Letter
From,
Bhagwandas Kaskar,
10, Aangan, Thakur Village, Kandivali,
Mumbai,
Maharastra, 400101.
Date: 20 March 2017.
To,
The Commissioner,
Kandivali Police Station,
Mumbai,
Maharastra.
Subject: Police Inquiry Letter.
Dear Sir,
This letter has been drafted on behalf of the residents of the Galaxy Towers Apartments. The letter seeks for the details of the various permissions required to be secured for holding an exhibition-cum-fare in the Broken Boulevard. The memorable day of July 4 is approaching and all the residents of the Galaxy Towers Apartments have decided to hold an exhibition on this occasion. The details regarding all the various programs to be organized have been enclosed along with this letter. We, hereby, seek your help in organizing a peaceful exhibition.
We are doing this job of organizing an exhibition for the first time and hence we need guidance regarding the permissions to be secured before holding such an exhibition. We also need to be told about the different departments from which the respective permissions are required to be secured. Waiting for a favorable and a quick response from your side.
Yours faithfully,
Bhagwandas Kaskar
Email Format
The following is the email format to be followed for a Police Inquiry Letter.
To: name@email.com
From: name@email.com
Subject: Police Inquiry Letter
Respected (Sir/Madam),
Our organization, ____(name of organization), seeks the support of the police for of our ____(description of project or need). We are grateful for the support we received from the police in ____(year) for ____(description) and hope this time we will get the same. We think this seminar is very much aligned with the welfare of the community. Our organization, established in ___(year), is serving the ____(geographical) community with our services. Recently we were honored by the mayor for our recent accomplishment.
The seminar for which we request your help will make a difference in the lives of ____(describe communities served) in the following way; ____(insert specifics of the plan). The seminar will take ____(amount of time) and we expect a lot of politicians and different people, who are well recognized in their respected field to attend. We have received ____(grant support, contributions, in-kind, volunteer, volunteer staff help, etc) for the seminar and the seminar is supported by many others.
Therefore we shall much be obliged if the Police could lend us a hand as we expect a large number of V.I.P.s attending the seminar along with a huge crowd.
Thanking you.
Sincerely,
_____(name).