An official holiday letter is written by an organization to its employees to inform them regarding the official holiday of the organization. The employees have got their number of holidays as per the employment contract. However, there are days, when the group declares an official holiday which means for all the employees. Such occasions may include National Holidays, prestigious festivals, etc. Since the number of employees is huge in number, it’s better to give this information via letters.
An official holiday letter is a formal letter issued by a superior to its subordinate and so has to be written that way. The letter should mention the details regarding the holiday correctly. An official holiday is generally of one day. The employees should be made well aware that they have to resume their work the next day. Ensure that there are no grammatical mistakes in the letter. Still, have no idea about writing this letter? Feel free to use the tips and samples provided below.
Official Holiday Letter Tips
- Begin the letter by stating that the organization is declaring an official holiday.
- Mention the reason and details regarding that holiday.
- Mention that the employees shall have to resume their work immediately after the holiday.
- End the letter by suggesting that you hope they enjoy their day off.
- Ensure that there are no grammatical errors in the letter.
Official Holiday Letter Template
Use our free Official Holiday Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
_______
_______
_______
Date: _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Official Holiday Letter
Dear _______ (name of the person),
I would like to inform you that on the occasion of __________ (mention the occasion), we are declaring an official holiday in office.
It is a great achievement for us to have completed so many years with and achieved such a great success in the market. It would have been incomplete without its employees, so we have decided to call a day off. To celebrate the same with all the staff, we have organized a party on ________ (mention the date). The party shall commence from _________. You are requested to join us on this joyous occasion. However, you shall resume office on ________ (mention the date).
I hope that you grace us with your presence on that day. Wishing you joy.
Yours Sincerely,
___________ (Name of the person)
___________ (Name of the designation)
___________ (Name of the organization)
Sample Letter
To,
Pooja Mishra,
Assistant Manager,
XYZ Pvt. Ltd.
Date: 19th Oct 2016
From,
Poonam Soni,
HR Head,
XYZ Pvt. Ltd.
Subject: Official Holiday Letter.
Dear Pooja,
I would like to inform you that on the occasion of 50th anniversary of our organization, i.e., its silver jubilee, we are declaring an official holiday in office hours on 24th Oct 2014.
It is a great achievement for us to have completed so many years with and achieved such a great success in the market. It would have been incomplete without its employees, so we have decided to call a day off. To celebrate the same with all the employees, we have organized a party on 24th Oct 2014. The party shall commence from 8 pm. We have hosted a great evening with entertaining guests who shall be followed by dinner. You are requested to join us on this joyous occasion. However, you shall resume office on 25th Oct 2015.
I hope that you grace us with your presence on that day. Wishing you joy.
Yours Sincerely,
Poonam Soni
HR head
XYZ Pvt. Ltd.
Email Format
The following is the email format of an Official Holiday letter.
To: name@email.com
From: name@email.com
Subject: Official Holiday Letter
Dear _________ (name of the person)
I would like to inform you that on the occasion of __________ (mention the occasion), we are declaring an official holiday in office.
It is a great achievement for us to have completed so many years with and achieved such a great success in the market. It would have been incomplete without its employees, so we have decided to call a day off. To celebrate the same with all the employees, we have organized a party on ________ (mention the date). The party shall commence from _________. You are requested to join us on this joyous occasion. However, you shall resume office on ________ (mention the date).
I hope that you grace us with your presence on that day. Wishing you joy.
Yours Sincerely,
___________ (Name of the person)
___________ (Name of the designation)
___________ (Name of the organization)