A simple fundraising letter is written to a potential donor to raise funds for a cause, an event or a business. The fundraising letter should be written in a very convincing way so that the prospective donor is impressed and feels like contributing towards the cause/event/ business. The receiver or the prospective donor should feel like you are asking for help and not demanding it. You should make your objectives and cause very clear in the letter. You might not get a second chance to clear your side.
A fundraising letter is to be written in a courteous manner. You should never sound bossy or demanding. The receiver should be able to make out why the fund is essential to your cause from the letter. You should clearly state how you are planning to utilize the funds that will be provided to you. This type of letter should never be written in haste because the donor’s long-lasting impression about your cause/event/business will depend upon this letter.
Tips On Writing A Simple Fundraising Letter
- Try to include details regarding your cause/event/company in the very beginning. Your donor may not be interested in reading a very long letter.
- Do not beat around the bush. Make your goals and objectives in a clear and precise manner.
- Avoid using business jargons or any complex term. Your donor may not be familiar with such jargons.
- As mentioned before clearly explain why you need the funds and how you plan to utilize them.
- You should provide them with your appropriate bank details.
Simple Fundraising Letter Template:
Use our free Simple Fundraising Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Fundraising
Dear ______(Sir or Madam),
_________(your organisation) work in the area of __________( your filed of specialization). We have been working in the field for ___( years/months). Our specialities include__________. We are currently planning to _________(your extension project/cause). The project would focus on __________.
For the successful implementation of the project, we need to raise funds about ________(estimated cost). It would be nice if you could help us by donating some money towards our cause. The funds you provide will be utilized for __________(how you would utilize it). For more details regarding the project, you can contact us at +91-xxxx-xxx-xxx. The following is our bank details.
Account Number:
Account Name:
Bank and Branch Name
IFSC Code:
Hope we will receive a positive response from your side.
Thanking You,
Yours truly,
___________
(Name and Signature)
Simple Fundraising Letter Sample
From,
MN Eco-friendly bags,
M.G Road,
Bengaluru.
24 March 2017
To,
J.K Builders,
HSR Layout,
Bengaluru.
Subject: Fundraising
Dear Sir,
M.N Eco-friendly bags is a start-up that is into the production and distribution of eco-friendly bags as an alternative to plastic carry bags. Our bags are made from cloth and are completely eco-friendly. It is just a year since we have ventured into this field. We believe in creating a greener and a safer planet to live in. We have been doing quite well. We are now planning to expand our activities to the outskirts of the city.
We are in need of funds for our expansion project. We would be grateful if you could provide us with a donation for the same. The money you provide will be used in purchasing the required equipment.
All our donors will be given complimentary bags and also a percentage of our profit. For more details regarding the project, you can contact us at +91-xxxx-xxx-xxx. The following is our bank details.
Account Number: xxxxxxxxxxxxx
Account Name: M.N Eco-friendly bags
Bank and Branch Name:
IFSC Code:45879658458
Hope we will receive a positive response from your side.
Thanking You,
Yours truly,
Mathew Jacob
M.N Ecofriendly bags
Email Format
The following is the Email Format that should be followed while writing a Simple Fundraising Letter.
To: name@email.com
From: name@email.com
SUBJECT: Fundraising
Dear Mr./Ms/Mrs.______(Name of the recipient),
We,__________(your organizations’ name) work in the area of __________( your filed of specialization). We have been working in the field for ___( years/months). Our specialities include__________. We are currently planning to _________(your extension project/cause). This project focuses on __________.
We are currently in need of funds for carrying out the project. It would be nice if you could donating an amount towards our cause. The funds you provide will be utilized for __________(how you would utilize it). For more details regarding the project, you can contact us at +91-xxxx-xxx-xxx.
We plan to provide all our donors with ________(returns). The following is our bank details.
Account Number:
Account Name:
Bank and Branch Name
IFSC Code:
Hope we will receive a positive response from your side.
Sincerely,
_________
(Name of the Sender)
(Name of the organization)