A Vendor Follow-up Letter is regarded as one of the effective modes to prolong the communication between business organizations after a successful business meeting or contract. This type of letter is formal and is, therefore, written by one organization to another. Hence, it strengthens the relationship between the two business organizations and helps in maintaining a healthy association.
A vendor follows up letter is usually a thank you letter. Sending thank you emails or letters thanking vendors, and service providers is a great way to maintain a strong and positive, mutually beneficial business relationship.
It executes several essential functions. It is written in the initial stages of a business relationship to appreciate and acknowledge the initiatives and services of the other company. It gives the company an excellent opportunity to mention anything significant which it might have forgotten during the meeting and also to remind of any future meetings or conferences.
It is the most formal and professional way to express your gratitude to the vendor for providing the services and showing interest in furthering the business. Such type of a letter can prove to be beneficial and fruitful for future business affairs.
Tips to write a Vendor Follow-up Letter
- Begin the letter by politely acknowledging the company for its services or business.
- Remind the receiver of any important business meeting or conference which is to take place.
- Be formal in your approach.
- Conclude the letter by showing a keen interest in the company’s services and products for future purposes.
- Avoid making any spelling mistakes or grammatical errors.
Vendor Follow-up Letter Template
Use our free Vendor Follow-up Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which the Letter is Written)
To,
__________
__________
__________
__________
Subject: Vendor Follow-up Letter
Dear __________ (Sir/Madam),
I, __________ (Name and Designation of the Sender), on behalf of __________ (Name of the Company), acknowledge the time managed by your respective organization to schedule and attend the meeting on ___________ (Date of the Meeting).
You have always been there helping us out whenever we needed in the past months. From ordering products/ hiring services to market, this would not have been possible without your consultation. We are just a step away from the launch, and with the things decided during the last meeting, we are all geared up.
We highly acknowledge you for providing your services to us. Our interest to maintain the alliance with you has increased further after the meeting.
Being one of the most accomplished companies with very skilled and efficient staff in the world, we feel delighted to be associated with you and would be keen to be assisted by your services further. We look forward to a prospering association with ____________ (Name of the Vendor) in future.
Thanking you, once again, for your excellent resources.
Yours sincerely,
__________ (Name and Signature)
Sample Letter
From,
Blue Technologies Pvt. Ltd.,
420 Montgomery Street
San Francisco, California
CA 94104
DD/MM/YYYY
To,
Senior Manager,
Global Connections Pvt. Ltd.,
6591 Irvine Centre Drive
CA 92168
Subject: Vendor Follow-up Letter
Dear Mr. Arnold Smith,
I, Denzel Bale, on behalf of Blue Technologies Pvt. Ltd., acknowledge the time managed by your respective organization to schedule and attend the meeting on DD/MM/YYYY.
You’ve been right there, helping out wherever and whenever needed for these past few months. From ordering supplies to helping with the marketing – we couldn’t have done it without your expert consulting services. We thank you for providing your services to us. Our interest to maintain a healthy alliance with you has increased further after the meeting.
Not only do we acknowledge your services but also feel delighted to be associated with you and would be keen to be assisted by your services further. We look forward to a prospering association with Global Connections Pvt. Ltd. in future.
Thanking you, once again, for your exceptional services.
Yours faithfully,
Denzel Bale
Sales Manager
Email Format
The following is the Email Format to be followed for a Vendor Follow-up Letter.
To: name@email.com
From: name@email.com
SUBJECT: Vendor Follow-up Letter
Dear Mr. Jack Pacino,
I, Daniel Freeman, on behalf of Countrywide Connections, truly appreciate the time put in by your reputed organization to schedule and attend the meeting on March 3, 2017.
You’ve been right there, helping out wherever and whenever needed for these past few months. From ordering supplies to helping with the marketing – we couldn’t have done it without your expert consulting services. We thank you for providing your services to us. Our interest to keep up the alliance with you has solidified further after the meeting. Our Assistant Director, Keira Ryan, will soon get in touch with you to take up the business affair further.
Enlight Immigration is one of the best organizations with the most efficient set of employees and resources. We considerably appreciate the opportunity to be associated with you and would be keen to be assisted by your services further. We look forward to a prospering association with you.
Thanking you, once again, for extending your valuable time and services to us.
Yours faithfully,
Daniel Freeman
Deputy Director