One among the key definitions in a credit transaction letter is partial shipment. Every letter of credit that is requesting presentation of a transport document such as a bill of lading, air waybill, road consignment note, rail transport document etc. must indicate whether a partial shipment is allowed or not allowed.
Partial shipment means that a part of the total order that had been placed, only a part has been shipped and will reach on time while the rest of the order has been delayed, but if the customer continues with the order, it will be delivered,but at a date later than what was asked by the customer.
The reason for partial shipment may be due to miscommunication between the shipping company and the customer. It may be due to the delay of shipments in reaching the docks due to customs problems or the ship requiring repair mid sea due to problems incurred.
The explanation for Delay of Partial Shipment Letter Writing Tips:
- First and foremost it is vital to provide a valid reason for the delay of part of the shipment and also specify the period for the same.
- It is important to apologise to the customer for the inconvenience caused due to the delay of the shipment.
- The tone and content of the letter should be formal and polite.
- The wordings of the letter should be explanatory to convince the concerned person of the problem.
- You have to make sure, after completion of writing the letter, that there should not be any punctuation mistakes in it.
Explanation for Delay of Partial Shipment Letter Template
Use our free How To Write An Explanation for Delay of Partial Shipment Letter to help you get started. If you need additional help or more examples please do check out some of the sample letters given below:
From,
__________________
__________________
Date:____________ (Date on which letter is written to the customer.)
To,
__________________
__________________
Sub:________________________________________
Dear __________________ (name of the receiver),
I am writing this letter to inform you that your shipment order __________________ (order number), placed with our company on __________________ (date of filing the order) that had to reach the __________________ (place of receipt of the shipment) on __________________ (original date of receipt of the order of shipment) has been partially delayed.
The reason for this partial delay of your shipment is ____________________________________ (reason for delay of partial shipment).
Sorry for the inconvenience caused to you.
Regards,
__________________
(your name)
Sample Letter
From,
Edward Brown,
Shipment Manager,
Britannica Solutions,
Visakhapatnam.
1st April 2014
To,
Mr Stephen Joseph,
XYZ Ltd.,
Mumbai.
Sub: Explanation for Delay of Partial Shipment
Dear Mr Joseph,
I am writing this letter to inform you that your shipment order number MUB5623143, placed with our company on 6th September 2013 that had to reach the Mumbai Port on 21st October 2013 has been partially delayed.
The reason for this partial delay in shipment is that the vessel transporting your shipment had broken down mid-way from Visakhapatnam to Mumbai Port. Part of the cargo of the vessel was sent through a different ship which will reach on the originally affirmed date of 21st October 2013 while the rest of your shipment, which had to be transported through another vessel will be delayed by a week.
Sorry for the inconvenience caused to you.
Regards,
Edward Brown.
Email Format
This is an email format of an explanation for the delay in partial shipment.
To: name@email.com
From: name@email.com
Subject: Explanation of the delay in partial shipment.
Dear __________________ (name of the receiver),
I am writing this letter to inform you that your shipment order __________________ (order number), placed with our company on __________________ (date of filing the order) that had to reach the __________________ (place of receipt of the shipment) on __________________ (original date of receipt of the order of shipment) has been partially delayed.
The reason for this partial delay of your shipment is ____________________________________ (reason for delay of partial shipment).
Sorry for the inconvenience caused to you.
Regards,
__________________
(your name)