Now we are living in a world where the importance of libraries is topsy-turvy. People nowadays with the help of technology gains knowledge by escaping from going to the libraries. Nevertheless, there are people who still understand the value of the library in their need of reference to some books or for gaining knowledge. Thus it’s the duty of people who love reading books to help the library authorities in developing a huge collection of books so that much more people will be interested in going to libraries and reading books. It is needless to say that they would be happy for your donation since they won’t expect it during these days.
The best way to deal with our old set of books or the books which we have read is to donate it to a nearby library so that the rest of the book lovers can also read them because of your donation, which is a huge thing that you can do. So if you are in anyway planning to donate some books to the library, you have to write a letter to them about this, which is the best way to let them know about your love of books. And this kind of letters is known as Donation Library Letters. It is not mandatory that you have to give books only, you can also provide them money for the maintenance of a library or for buying new books. This can also be a help to them.
Tips to write a Donation Letter to Library
- The tone of the letter should be formal.
- Make sure that you mention the names of the books that you are planning to donate which will make their job easier and will remove further mishappenings.
- Mention them the exact number of books that you are planning to donate so that it wouldn’t create confusion later and their job much easier.
- The letter must be rechecked to avoid spelling mistakes and grammatical errors and must be corrected, if necessary.
Template
Use our free Donation Letter to Library to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________
________
________
Date________(Date on which letter is written)
To,
___________
___________
___________
Subject: Donation Letter to Library
Dear___________(Sir/Madam),
I am ___________(name of the sender), __________(post of the sender)writing this letter to donate_________(mention the number and kind of book that you are planning to donate)to your library for helping the students who loves to read books.
_________ (the reason for you to donate the books must be mentioned)
According to my theory on facts, I consider books are to be the first key to knowledge, and donating the books is our unique way to share the success with the society.
We hope and pray that many students will get benefited through these books.
Thanking You,
Yours Truly,
(Name and Signature of Sender)
Sample Letter
From,
Peter Mathew,
Director,
Clear View Publication,
K.R Puram,
Banglore.
March 12, 2017.
To,
Ms. Richards Francis,
Manager,
Passion Library,
Madiwala,
Banglore.
Dear Ms. Richards,
I, Peter Mathew, the Operating Manager of ‘Lifeline Publishers’, am writing this letter to donate 300 history and science books to your library in the name of helping needy students.
Our company is in the field of publishing for the past nine years, and we have been donating books to schools and other institutions for the students who are unable to afford new books. This year, we have decided to donate our books to libraries that do not charge or, charge very liberally to students for their books and your library is one of them, according to our investigations on the same.
We are donating these books with the hope that they will be benefited through this.
Thanking You,
Yours Truly,
Peter Mathew.
Email Format
The following is the Email Format that must be followed while writing a Donation Letter to Library
To:name@email.com
From:name@email.com
SUBJECT: Donation Letter to Library
Dear Mr./ Ms/Mrs. __________(Name of the recipient),
I ___________(name of the sender), __________(post of the sender) am writing this letter to donate_________(mention the number and kind of book that you are planning to donate)to your library for the help of the needy students.
_________(state the reasons for you to donate the books)
Books according to me are not only a source of knowledge but also the means to discover the world beyond reality and imperfection. Donating books to your library is no doubt an honor and delight for us.
We hope and pray that many students will get benefited through these books.
Thanking You,
Best Regards,
(Name of the sender)