A donation can be made in various forms, either in the form of financial donation or physical amenities. An Organization that receives a donation must always make it a point to let the donor know that their donation has been accepted and appreciated. This makes the Donor feel more connected with your organization and motivates them to stay faithful in your cause. It is also important to let the Donor know how the resources given by them are being used.
The most formal way to be gracious about a donation that is received by your organization is by writing a letter of acknowledgment to the donor. The thank you letter must open up with a positive note, mentioning a few details about the donation that was made and how your organization plans on using the resources provided by the Donor. A donation acceptance letter lets the donor know that their donation is accepted by the organization and must make them feel appreciated for their generosity. Such letters are vital in keeping a healthy relationship with an Organization’s donor and maintain the reputation.
Tips to write a Donation Acceptance Letter
- The letter should be brief and formal
- The letter should contain a few details about the donation that has been made and how it will be used
- The letter must convey a feeling of gratitude for the donation that has been made
- The letter might be enclosed with a receipt of the donation that was made
- The contact details of the Sender can be given in the letter in case the Receiver has any queries
Template
Use our free Donation Acceptance Letter to help you get started.
From,
___________ (name of the Sender)
___________ (name of the Organization of the Sender)
___________ (address of the Sender)
Date: ________ (date of issue of the letter)
To,
___________ (name of the Receiver)
___________ (address of the Receiver)
___________
Subject: A letter of acceptance for the donation that was made in your name.
Dear _________ (name of the Receiver),
I, on behalf of ______________ (name of the organization that you are working for) am writing to let you know that your donation of _____________ (details regarding the donation) has been accepted. We are deeply grateful to you for helping us better the society and appreciate the generosity that you have shown to our cause.
Your generous donation will help us in _________________ (mention how your donation will be used by the organization). The faith that you have shown in our work is greatly appreciated. A receipt of your donation is enclosed with the letter. Also, you can contact us on our helpline number __________ (mention your contact number) in case you have any queries.
On behalf of everyone at ___________ (name of the organization), I extend my sincere gratitude towards you for your generous and thoughtful donation to our organization. We hope that this letter finds you well and wish you all the very best. Thank you for your consideration.
Yours Sincerely,
____________ (signature of the Sender)
____________ (name of the Sender)
Sample Letter
From,
Ashton Newman
People for Ethical Treatment of Animal
Georgia
Date: June 17th, 2016
To,
Adam Goldberg
75, Uptown Street
Georgia
Subject: A letter of acceptance for the donation that was made in your name.
Dear Mr Goldberg,
I, on behalf of PETA (People for Ethical Treatment of Animals), am writing to let you know that our organization has accepted your donation of $25,000. We are deeply grateful to you for helping us better the society and appreciate the generosity that you have shown to our cause.
Your generous donation will help us in rescuing all those lost souls on the streets of Georgia and provide the animals with a proper medical facility and find loving homes for them. The faith that you have shown in our work is greatly appreciated. A receipt of your donation is enclosed with the letter. Also, you can contact us on our helpline number 555-0987 in case you have any queries.
On behalf of everyone at PETA (People for Ethical Treatment of Animals), I extend my sincere gratitude towards you for your generous and thoughtful donation to our organization. We hope that this letter finds you well and wish you all the very best. Thank you for your consideration.
Yours Sincerely,
Ash.Newman (signature)
Ashton Newman
Email Format
The following is the Email format that should be followed while writing a Donation Acceptance Letter.
From: ashtonnewman@email.com
To: adamgoldberg@email.com
Date: June 17th, 2016
Subject: A letter of acceptance for the donation that was made in your name.
Dear Mr Goldberg,
I, on behalf of PETA (People for Ethical Treatment of Animals), am writing to let you know that our organization has accepted your donation of $25,000. We are deeply grateful to you for helping us better the society and appreciate the generosity that you have shown to our cause.
Your generous donation will help us in rescuing all those lost souls on the streets of Georgia and provide the animals with a proper medical facility and find loving homes for them. The faith that you have shown in our work is much appreciated. A receipt of your donation is enclosed with the letter. Also, you can contact us on our helpline number 555-0987 in case you have any queries.
On behalf of everyone at PETA (People for Ethical Treatment of Animals), I extend my sincere gratitude towards you for your generous and thoughtful donation to our organization. We hope that this letter finds you well and wish you all the very best. Thank you for your consideration.
Yours Sincerely,
Ash.Newman (signature)
Ashton Newman