A Solicitation Decline letter is a letter that is written back to someone who had raised a concern or requested to seek some help or assistance in form of money or any sponsorship. A Solicitation decline letter is a letter of denial where one is not in the position to help the requestor with the desired request. In this letter, one may or may not express the reason why the request is being declined, however, it is solely up to the writer.
Also, in this letter, you can let your requestor know that they are being valued and their request is being acknowledged and will be considered in the near future. The writer of this decline letter can also express his apologies since he is not able to help with the request at this point in time. If you also want to write a solicitation decline letter to someone who has requested you to provide them some donation or information, you can find the below-mentioned sample for the same.
Response to Solicitation Decline letter Writing Tips
- Start your letter by acknowledging the receipt of the Request.
- It is most important to appreciate the cause for which the request has been raised.
- Do apologize for the not being able to provide funds or sponsor of the event/activity.
- Express your wishes and your views on the particular project/event.
- Ensure them that the request will hopefully be fulfilled in the near future.
- Once you are through writing the letter, please check the same for spelling mistakes or punctuation errors.
Response to Solicitation Decline letter Template
Use our free Solicitation Decline letter Letter Template to help you get started.
From,
________________(Name of the Sender)
________________(Address of the Sender)
Date:_________ (Date on which letter is written)
To,
________________(Name of the Recipient)
________________(Address of the Recipient)
Subject:_______________________(Purpose of this Letter)
Dear _______________,(Name of person)
We sincerely apologize for not being able to provide you any monetary assistance this year. We really appreciate this initiative since it is the need of the hour. We have profound regards for your Organization as we realize that, ______________ (Name of the organization) is doing wonderful work in the area of Women Empowerment for the past few years.
We, however, can provide you financial help after the third quarter of this financial year. Please do not consider this inability from our end as a discouragement. We hope to help you in the near future.
With Profound Regards,
_______________________(Name of the Sender)
_______________________(Designation and Company Name)
Sample Letter
From,
Anuj Sharma,
FrezTech Solutions,
Bangalore, India.
March 23, 2013.
To,
Shifali,
Touch, Feel, Learn Association’s Head,
Bangalore, India.
Subject: Solicitation Decline letter
Dear Shifali,
Thank you for writing to us. We will be very glad to help you in elevating your school’s infrastructure where you provide education to the visually challenged kids. I have immense respect and high regards for the people who involve in social activity. I also regret to inform you that, we are declining your request at this moment. Since it is the time of the year where we are undergoing some financial breakdown, we are unfortunate to provide any financial aid to your school.
However, I will have my sister-concern to have a look at this and will ask them to get back to you on the same. Thank you for understanding.
Wishes,
Anuj Sharma,
Managing Director, FreZTech Solutions.
Email Format
The following is the email template of Solicitation Decline letter which will help you in writing one.
From: name@email.com
To: name@email.com
Subject: Solicitation Decline letter
Dear __________, ( Name of the recipient)
We sincerely apologize for not being able to provide you any monetary assistance this year. We really appreciate this initiative since it is the need of the hour. We have profound regards for your Organization as we realize that, ______________ (Name of the organization) is doing wonderful work in the area of Women Empowerment for the past few years.
We, however, can provide you financial help after the third quarter of this financial year. We hope to help you in the near future.
Thank you.
Regards,
__________ ( Name of the sender)