Working at a company isn’t as straightforward as one would normally imagine and comes with its fair share of trials and tribulations aside from what’s in your job description. Whether it’s the daily commute, behavior, attitude of other employees, working conditions etc.; there will always be issues that will hinder you from doing your work effectively. In certain situations, such issues may push you beyond the threshold, such that they cannot be ignored or looked over any further. Harassment from senior staff, bullying, advances, under par working conditions, can negatively influence your working capacity and poison the ambience of the workplace.
Hence it is necessary to bring to the notice of your employer, or a person with authority about any issues that are affecting you or your colleagues in a negative way. A good way to this is by writing a Job Complaint Letter, which is a formal letter. It must address the recipient directly, explaining the necessary details of the situation. The letter mustn’t overly antagonize a person, sticking to the real facts if your arguments are to have proper traction.
Job Complaint Letter Writing Tips
- As this is an official letter, the language used must be formal.
- The contents of the letter should express the exact nature of the issue that you are facing and must contain enough detail so that the authorities can take the necessary action.
- The letter should be brief and concise.
- Avoid using a harsh and negative tone while writing the letter.
- Keep the details accurate and avoid unnecessary antagonizing.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Job Complaint Letter Template
Use our free Job Complaint Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear Sir/Maam,
I would like to bring to your notice about a certain issue, which is ___________ (the issue). Despite our talks a few weeks prior, the issue has yet to be resolved.
This issue is having a noticeable effect on not just my work, but also others in my department. We are all hard workers who only aim to do our best for this firm, and hence it is paramount that our concerns be addressed at the earliest.
I request you to look into this matter once again and resolve the issue once and for all.
Thanking You.
Yours Sincerely,
___________
Sample Letter
To,
Sindhu Reddy
Senior Manager
XZY Company
Date ___________(Date on which letter is written)
From,
Kiran Sinha
Software Analyst
XZY Company
Subject: Job Complaint Letter
Dear Maam,
I wish to bring to your notice that the issue of Mr Singh’s behavior, which I brought to your attention a few weeks ago has not yet been completely resolved.
Members of our department have been pushed to the very edge with his attitude towards his colleagues and juniors. While his performance may be satisfactory, his treatment of other employees is having an adverse effect on their performance and self-esteem. We all try to do our best for this firm, but the toxic environment that has been prevalent during the past few months has made it very difficult to do our duties.
I have the utmost respect for Mr Singh, but at the same time, I firmly believe that measures need to be taken to rein in his abuse of power over his subordinates. I hope that you will settle this issue at the earliest.
Yours Sincerely,
Kiran Sinha
Email Format
The following is the Email format to be followed for writing a Job Complaint Letter.
To: name@email.com
From: name@email.com
Subject: Job Complaint Letter
Dear Sir,
I am writing this letter to bring to your notice an issue with one of the office personnel, Mr Kramer and his harassment of other female employees with lewd comments and advances.
As he oversees our department, he uses this power to pass vile and vulgar remarks about other female employees who happen to pass by him in the corridors and even during important meetings and seminars. Such actions not only humiliate them but also make others uncomfortable. While other employees have stood up against him, asking him to stop, the same seems to have a very little effect on him and hence the overall environment of the workplace has become very desolate and toxic.
I admire this firm and all that it stands for, which is why I cannot tolerate such indecent and unprofessional behavior from him. I request that you look into the matter immediately and take the necessary actions.
Yours Sincerely,
Rita Campbell