A purchase agreement cancellation letter is one that is written by a firm/company to another producer/firm/company to cancel the purchase agreement signed between them. Purchase agreements are made to ensure the quality and quantity of goods the buyer intends to purchase from the seller. It is indeed a good way to ensure that your goods shall be delivered on time.
However, at times, due to many reasons such as bad quality, disagreement between the parties or any other reason, the agreement might be cancelled. This letter is written on the occurrence of such an event to inform the other party of the same.
A letter of purchase agreement cancellation is a formal letter and has to be written with professionalism. It should contain the reason behind the cancellation of the purchase agreement and should be a valid one at that. Attach with the letter all the essential documents that might be required for the completion of cancellation process. Ensure that there are no grammatical mistakes in the letter.
Purchase Agreement Cancellation Letter Writing Tips
- Begin the letter by stating that you wish to cancel the purchase agreement with the receiver.
- Mention the reason behind this action.
- Mention the details regarding the compensation according to the agreement.
- Attach all the necessary documents along with the letter to make the process easy.
- Ensure correct usage of grammar.
Purchase Agreement Cancellation Letter Template
Use our free Purchase Agreement Cancellation Letter to help you get started.
From,
_______
_______
_______
Date : _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Purchase Agreement Cancellation Letter.
Dear _____________ (Name of the person),
I am writing this letter to regretfully inform you that we are canceling the purchase agreement ________ (reference no.) that we had signed on _______ (date) for a duration of _______ (mention the duration). The reason behind this decision is the constant complaints from our customers regarding the quality of your product. Many of them had similar complaint saying that they had disastrous reactions on consumption of your product.
Also, since we have borne loss by selling the product purchased from you, we need reimbursement of the same as stated in the agreement. I have attached all the documents which will come in handy in this whole cancellation process. Any agreement continues on trust, and somehow after all this, I don’t think it can work. We hope for fullest cooperation from your side so that all the legal formalities can be completed as soon as possible.
Yours Sincerely,
_____________ (Name of the person/sender)
_____________ (Name of the designation)
_____________ (Name of the organization)
Sample Letter
From,
Demi Carter,
Business Relations Manager,
XYZ Pvt. Ltd.
Date: 6th April 2015
To,
Karen Greene,
Purchase Manager,
ABC Pvt. Ltd.
Subject: Purchase Agreement Cancellation Letter.
Dear Karen,
I am writing this letter to regretfully inform you that we are canceling the purchase agreement 98756 that we had signed on 1st Feb 2015 for one year. The reason behind this decision is the constant complaints from our customers regarding the quality of your product. Many of them had similar complaint saying that they had disastrous reactions on consumption of your product.
Also, since we have borne loss by selling the product purchased from you, we need reimbursement of the same as stated in the agreement. I have attached all the documents which will come in handy in this whole cancellation process. Any agreement continues on trust, and somehow after all this, I don’t think it can work. We hope for fullest cooperation from your side so that all the legal formalities can be completed as soon as possible.
Yours Sincerely,
Demi Carter
Business Relations Manager
XYZ Pvt. Ltd.
Email Format
The following is the email format of Purchase Agreement Cancellation Letter.
To: name@email.com
From: name@email.com
Subject: Purchase Agreement Cancellation Letter.
I am writing this letter to regretfully inform you that we are canceling the purchase agreement ________ (reference no.) that we had signed on _______ (date) for a duration of _______ (mention the duration). The reason behind this decision is the constant complaints from our customers regarding the quality of your product. Many of them had similar complaint saying that they had disastrous reactions on consumption of your product.
Also, since we have borne loss by selling the product purchased from you, we need reimbursement of the same as stated in the agreement. I have attached all the documents which will come in handy in this whole cancellation process. Any agreement continues on trust, and somehow after all this, I don’t think it can work. We hope for fullest cooperation from your side so that all the legal formalities can be completed as soon as possible.
Yours Sincerely,
___________ (Sender’s name)
___________ (Sender’s Designation)
___________ (Sender’s Organization)