A project can be any work assignment that you or your group or your company has undertaken to complete in a given interval of time and under specific guidelines. The project can be canceled by any individual or a company due to various reasons. In case of these kinds of cancellations, proper notice must be given to the people that were involved with the project explaining to them the reason for why the project had to be shut down.
A Project Cancellation Letter is used in such cases when the people involved in a project must be notified about its cancellation and provide them with a valid reason for it. The letter is a formal letter of cancellation and must have an apologetic tone while addressing the receiver. The letter must mention the date by which the project would be shut down and provide any compensation if needed. The details of the project that is being canceled must also be given to make sure that there is no miscommunication.
Tips to Write a Project Cancellation Letter
- The letter must have an apologetic tone when addressing the recipient.
- The details of the project that is being shut down must be given.
- A valid reason for the cancellation of the project must be given.
- The letter should be brief and provide any important details that might be required by the recipient.
Project Cancellation Letter Template
Use our free Project Cancellation Letter to help you get started.
From,
___________ (name of the sender)
___________ (post of the sender and name of the company that the sender represents)
___________ (address of the sender)
Date: ____________ (date of issue of letter)
To,
___________ (name of the recipient)
___________ (address of the recipient)
___________
Subject: Inform you about the cancellation of the ______________ (name of the project).
Dear __________ (name of the recipient),
I would like to inform you that _____________________ (the name of the project) that we have been running since ____________ (the date on which the project was started) will be cancelled with effect from ___________ (the date from which the project would be cancelled).
The project, ___________________ (mention the details about the project) is being shut down as ____________________ (mention the reason for cancellation).
We express our deepest regret for canceling the project but would like to thank you for the support you have given to us despite a little chance of success.
Respectfully yours,
_________ (signature of the sender)
_________ (name of the sender)
Sample Letter
From,
Matthew Gilbert
Vice President, Goodheart Group
California
Date: January 16, 2015
To,
Lara Headey
63, Brox Street
California
Subject: Inform you about the cancellation of the Goodheart Green Project.
Dear Ms. Headey,
I would like to inform you that Goodheart Green Project that we have been running since April 25th, 2014 will be canceled with effect from February 27th, 2015.
The project, which was started in hopes of raising funds to start a biodiversity park to provide a natural habitat to the many endangered animal species of California, is being shut down as we have been unable to secure proper funding
We express our deepest regret for canceling the project but would like to thank you for the support you have given to us despite a little chance of success.
Respectfully yours,
Matt.Gil. (Signature)
Matthew Gilbert
Email Format
The following is the Email format that should be followed while writing a Project Cancellation Letter.
To: name@email.com
From: name@email.com
Subject: Inform you about the cancellation of the ______________ (name of the project).
Dear __________ (name of the recipient),
I would like to inform you that _____________________ (the name of the project) that we have been running since ____________ (the date on which the project was started) will be cancelled with effect from ___________ (the date from which the project would be cancelled).
The project, ___________________ (mention the details about the project) is being shut down as ____________________ (mention the reason for cancellation).
We express our deepest regret for canceling the project but would like to thank you for the support you have given to us despite a little chance of success.
Respectfully yours,
_________ (signature of the sender)
_________ (name of the sender)