If your engagement needs to be postponed or canceled, it is important/necessary to notify the guests with an engagement cancellation letter or an announcement. Cancellations are always difficult and cumbersome. It leads to a huge setback, both financially and emotionally. It is often very difficult to cancel an engagement as it is a grand celebration which involves a lot of preparation.
So, to avoid any inconvenience or disturbance to the members or the people who are going to attend the engagement, a letter of cancellation can be written. It is better to write this letter in an apologetic and formal manner so that the people who were to attend the engagement are not hurt sentimentally. Also, writing the letter in a positive tone, will add on more impression rather than destroying it.
Cancellation Of Engagement Letter Writing Tips
- Start the announcement like a typical letter.
- Write the letter in a formal tone.
- Be apologetic throughout.
- Give a specific reason for the cancellation.
- Thank them for understanding the situation.
Cancellation Of Engagement Letter Template
Use our free Cancellation Of Engagement Letter to help you get started.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Regarding cancellation of engagement
Respected ________ (name),
The forthcoming engagement between _________(name) and _________(name), which was scheduled to take place on __________(date), had been cancelled.
I know that this has been a sudden decision that has been taken. The engagement was canceled due to an urgent family requirement. This decision was taken by the couples a day before the reception. Hence, we had to personally send letters to our relatives and friends on such short notice.
I know that you and your family would have made some arrangements for the engagement. I sincerely apologize for the same. I apologize for any trouble that we would have caused you. We are trying to patch up the differences between the couples so that they can get back together. The revised dates for the engagement will be announced in a short period.
Thanks a lot for sending the presents in advance. But, due to this delay in the engagement, the presents will be sent back to each and every one of you. I duly apologize from the bottom of my heart for getting you guys in this situation. Hope you will forgive us for this inconvenience that has been caused.
Sincerely,
__________(name)
Sample Letter
From,
Amanda Clooney,
Georgia, USA
4 March
To,
Mr. Tony Vergara
123, New York
USA
Subject: Regarding cancellation of engagement
Dear Tony,
This letter is to inform you and your family that the engagement between Tom and Natalie that was due this month i.e. on 21st August 2017 stands canceled as of now. I know that this has been a sudden decision that has been taken. The engagement was canceled due to an urgent family requirement. This decision was taken by the couples a day before the reception. Hence, we had to personally send letters to our relatives and friends on such short notice.
I know that you and your family would have made some arrangements for the engagement. I sincerely apologize for the same. I apologize for any trouble that we would have caused you. We are trying to patch up the differences between the couples so that they can get back together. The revised dates for the engagement will be announced in a short period.
Thanks a lot for sending the presents in advance. But, due to this delay in the engagement, the presents will be sent back to each and every one of you. I duly apologize from the bottom of my heart for getting you guys in this situation. Hope you will forgive us for this inconvenience that has been caused.
Sincerely,
Amanda
Email Format
To: name@email.com
From: name@email.com
Subject: Regarding cancellation of engagement
Dear Tony,
This letter is to inform you and your family that the engagement between Tom and Natalie that was due this month i.e. on 21st August 2017 stands canceled as of now. I know that this has been a sudden decision that has been taken. The engagement was canceled due to an urgent family requirement. This decision was taken by the couples a day before the reception. Hence, we had to personally send letters to our relatives and friends on such short notice.
I know that you and your family would have made some arrangements for the engagement. I sincerely apologize for the same. I apologize for any trouble that we would have caused you. We are trying to patch up the differences between the couples so that they can get back together. The revised dates for the engagement will be announced in a short period.
Thanks a lot for sending the presents in advance. But, due to this delay in the engagement, the presents will be sent back to each and every one of you. I duly apologize from the bottom of my heart for getting you guys in this situation. Hope you will forgive us for this inconvenience that has been caused.
Sincerely,
Amanda