In today’s day and age companies and individuals employ a large number of services from several contractors. In layman’s language, a It is a time or effort dedicated by a contractor. On a personal level, this service could be anything, from services to paint one’s house or to service one’s car. On a more professional level, companies can seek the service of lawyers.
For all such services, it is necessary to get both parties involved to agree on mutual terms and conditions of the service in writing. This can be deemed as a legal document as well. It should mention the kind of service involved along with all relevant information such as the cost of the same, the number of men involved, the time duration along with the start and end dates mentioned.
All intricate details must be mentioned to avoid any violations of the agreement. This then must be signed by the person’s concerned with a copy of the contract with each party involved. In the event of one party wanting to cancel the provision/ reception of the service, a detailed letter of the same along with a suitable reason must be served.
Cancel a Service Contract Letter Writing Tips
- Tone – You need to have a polite tone but still keep it official since you are initiating a business deal.
- Information – Like all letters, you need to give detailed information.
- Content- there should be relevant detail about the company and deals that are offered. the language should be conducive to pursue the retailer to confirm a business deal
- Short and precise – the letter should be not more than one page. it should be brief as well informative enough. Be straightforward.
Template to write a Cancellation of Service Contract Letter.
Follow the template given below to write your service cancellation letter.
From,
____________
____________
____________(Sender’s Address)
Date:__________(on which the letter is written)
To,
____________
____________
____________(Receiver’s Address)
Subject: Service Cancellation Letter.
Respected Sir/Madam,
I regret to inform you that I will have to cancel the service of a house painting job availed by me from your company. The service was dated for _____ for my three bedroom apartment in Chattarpur.
Due to a family emergency, I will not be in town on the given dates. I feel it would be inappropriate to get my house painted in my absence. We were to go over the terms of painting on the ____, i.e., The colours, quality, and prices of the paint.
I am sorry for any inconvenience caused. I spoke to the relationship manager of this project, ___________. He has assured me that my advance of______________ will be reimbursed by the end of this month. I appreciate your cooperation. Feel free to reach out to me for any queries.
Thank you,
Yours sincerely,
Sample Letter
From,
234, Huda Estate,
Sector 34,
Faridabad, Haryana.
Date: 21st March’17
To,
Mr Prakash Joshi,
Pearl Paintings,
34-C, Office Building,
Mayur Vihar,
123456, New Delhi
Subject: Service Cancellation Letter.
Dear Sir,
I regret to inform you that I will have to cancel the service of a house painting job availed by me from your company. The service was dated for 26th March 2017 for my three bedroom apartment in Chattarpur.
Due to a family emergency, I will not be in town on the given dates. I feel it would be inappropriate to get my house painted in my absence. We were to go over the terms of the painting of the contract, i.e., The colours, quality, and prices of the paint.
I am sorry for any inconvenience caused. I spoke to the relationship manager of this project, Mr Joshi. He has assured me that my advance of INR 10,000 will be reimbursed by the end of this month. I appreciate your cooperation. Feel free to reach out to me for any queries.
Thanking You,
Yours sincerely,
Sushma Pandey
18373837287
Email Format
The following is the Email Format that should be followed while writing a Service Contract Cancellation Letter.
To: name@email.com
From: name@email.com
Subject: Service Cancellation
Respected Sir/Madam,
I regret to inform you that I will have to cancel the service of a house painting job availed by me from your company. The service was dated for _____ for my three bedroom apartment in Chattarpur.
Due to a family emergency, I will not be in town on the given dates. I feel it would be inappropriate to get my house painted in my absence. We were to go over the terms of painting on the ____, i.e., The colours, quality, and prices of the paint.
I am sorry for any inconvenience caused. I spoke to the relationship manager of this project, ___________. He has assured me that my advance of______________ will be reimbursed by the end of this month. I appreciate your cooperation. Feel free to reach out to me for any queries.
Thank you,
Yours sincerely,
__________.