Cancellation letter can be written for various purposes. However, the purpose of cancellation letter is the same that is cancelling the order or approval given before. In this letter, the subject is written in a polite tone, and at the same time, it remains firm with the objective.
Cancellation of bonus letter is written by an employer to the employee or employees stating that their bonus for the specified period is cancelled for so and so reason. It is essential for you to mention the reason for cancellation. This is a formal letter and thus should follow the basic formal format. It would be good if the letter is divided into three paragraphs, the introduction, body, and conclusion. Check out the sample and template of the letter to get an idea of how to write one.
Cancellation Of Bonus Letter Writing Tips
- It is important for you to write such a letter in a courteous manner.
- Write the letter in very simple language.
- Tell them the reason for cancelling the bonus.
- Give proper time to the reader, to revert to your letter.
- Be clear about your purpose for writing the letter.
- Close the letter on a short positive note.
Cancellation Of Bonus Letter Template
Use our free Cancellation Of Bonus Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Regarding the cancellation of bonus
Respected ________ (name),
As you all know the company is facing hurdles and is not in good shape at present.
(Mention all the instances you wish to state the tough times of the company.)
We are extremely sorry to declare the news to you all, but this year we are forced and would not be able to give a bonus to any of the employees.
(Mention regret about this decision and also mention that the company is aware of the hard work put in by the staff for completing the work. )
(Also, state that you will be compensating for this in some way or the other as soon the company transforms into a good shape)
Thanking you,
Yours Sincerely,
_______(name)
Sample Letter
From,
Alfred Di Melo,
Neon,
Palo Alto, USA.
DD/MM/YYYY
To,
Mr Danny Hardy,
185, Arizona,
USA.
Subject: Regarding cancellation of bonus.
Dear Mr Danny,
This year has been a difficult one for Neon Incorporation, and we are sure that you all are aware of it. The constant loss of contracts especially with Bobokips Incorp. This has left us in a loss this year and affected the company morale to a great extent.
This is the reason why we were forced to make a decision that we have never made since the incorporation of this company is to cancel the bonus of the employees. We are well aware of the fact that each one of you has worked extremely hard to get all the work done, but the situation of the company is in front of you.
We would request you to be by our side in this hard time and show us the same faith. We will compensate for this at the earliest.
Thanking you,
Yours Sincerely,
Alfred
Email Format
To: name@email.com
From: name@email.com
Subject: Regarding cancellation of bonus.
Respected ________ (name),
This has been a difficult year for the Citrix Incorporated. I am sure that you all know that the loss of our contracts with the Hopkins group of Industries, due to the loss in data appropriations. This has affected the company to a great extent, and we are still recuperating.
In January, we had a major decision to make. We were forced to eliminate one of our policies this year, was our annual All-Employee bonus to each of our employees.
This will be the first year since YYYY that we will be unable to thank you for all your hard work and loyalty. We are all hoping that YYYY will be a prosperous year and that we will be able to reinstate our traditional All-Employee bonus policy.
We know that everyone has worked very hard this year and deserved a bonus, but the state of the company is not such that it affords a bonus. We would certainly compensate for this. Hope you all understand the situation and still show the same faith in the company.
Thanking you,
Yours Sincerely,
_______(name)