A Business to Business letter is a letter which gives a brief knowledge of the Business you are doing to a client or to the members of the city or town where you live in. It provides information about the company and who owns it and what are the unique features of the company. In case you are introducing business to a new client to attract them you should start with the detailed and positive information about its foundation and establishment.
It is always useful to gain new clients or customers. Customize the information of the business, the products or services offered, the business major clients and more according to whom you are sending the letter to. Also, a brochure can be included with the letter that describes the business in detail.
This letter is ideal for small businesses and self-employed individual and for those who want a simple way to gain new clients. Give your detailed address and contact number in case the client or investor or customer wants to do business with your firm. At last, thank them for spending their valuable time to read the letter. Check out the sample, tips, and template to know more.
Tips to write the Business To Business Letter
- The letter should be very formal.
- The introduction to the business should be emphatic and attractive.
- The details of the business should be clearly stated.
- Ask them if they want to collaborate with your company.
- In the end, thank them for spending the time to read the letter.
Template
Use our free Business To Business Letter to help you get started.
From,
__________ (your name)
__________ (your designation)
__________ (your company name)
__________ (company address)
Date: __________ (Date on which the letter is written)
To,
__________ (name of the receiver)
__________ (designation)
__________ (company name)
__________ (company address)
Subject: Business to Business Letter.
Dear _____ (Sir or Madam),
I am __________ (mention your name) and I am working as __________ (mention your designation) at __________ (mention your company name). The main purpose of writing this letter is to introduce you to our business. Our company was established in the year __________ (mention the year) and our firm duty is __________ (mention the work done by the company).
Our company has achieved many things, some of them are __________ (mention the achievements of your company). We plan to achieve many more things by collaborating with companies having a reputation like you (state the above statement if you have such an idea). So I would like you to consider our opinion. The main motto is to gain new clients like you, and I think you will be satisfied with our services. Thank You for spending your valuable time to read this letter. If you have any queries regarding this you can contact me in person; our office address is __________ (give your address), or you can contact me through telephone __________ (give your contact number). Hoping to hear a positive reply from you.
Thanking You,
Name and Signature.
Sample Letter
From,
Mr. Manoj,
The Manager,
Surichi Foods,
Hyderabad.
To,
Mr. Karthick,
Finance Manager,
Company For All,
Hyderabad.
Hi Mr. Karthick, I am Manoj working as a Manager at Suruchi Foods. The main reason for which I am writing this letter is to tell you about our company. We are a new Business in the city, and we started our work three months back. We are a Homemade food company; we cater to children and families who need perfect homemade food items instantly. Our recipes are families favourite with a company style twist. We only use organic food materials to make sure that the food we serve is good and healthy for the customers. We have delivery services and catering services for the business organizations like you.
As in your organization, you take care of providing food to your employees; I recommend you to give us a chance to supply food for your employees. As we have continental food and Chinese food the employees can have some options to select from. I assure you they will be satisfied with the food. As we are in the starting stage, you will be one of our first customers of such high value. We have attached a price list of our menu items for your ready reference. If you accept our proposal, we can negotiate in person, and I suggest you come over to our place with few of your colleagues to taste our delicious food. If you have any queries regarding this you can contact me through mobile, my mobile number is 9658741235. Hoping a positive and quick reply from you.
Thanking You,
Manoj,
Suruchi Foods.
Email Format
The following is the Email Format that should be followed while writing a Business to Business Introduction Letter.
To: name@email.com
From: name@email.com
Subject: Business Introduction Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
I am __________ (mention your name) and I am working as __________( mention your designation) at __________ (mention your company name). The main purpose to write this letter is to introduce you to our business. Our company was established in the year __________ (mention the year) and our firm duty is __________ (mention the work done by the company).
We have a well-established track record and have always been met with excellent customer satisfaction. We offer great service at a very competent price and have never compromised on the quality of the service we provide. We would like to offer our services to your company. There are many companies of your standards to whom we are currently providing our services. It would be an honour to serve your company, and by doing so, we can increase our market value. I can assure you that if you give us a chance, you will never regret it. Our Company will officially come to your office to meet you in person and will discuss further details. Then you can have a clear picture of the services we provide. If you have any queries regarding this mail, please feel free to ask. Hoping a positive reply from you.
Thanking You,
(Name of the Sender).