An overdue payment reminder letter is written by an official in an institution, company or individual regarding a payment that needs to be made soon or the deadline has already passed. This letter is addressed to a client or customer who has purchased goods or services and payments have not been made.
An overdue payment reminder letter is a kind letter to notify the client that the due date for making the payment is approaching or the deadline has passed. It is a request letter to the relevant party to make the payment as soon as possible. It also reminds the customer of the repercussions of late payments according to the particular company. It is a formal document that can be used as evidence in case the matter will be handled legally.
Tips for writing a reminder letter for overdue payment
- Notify the customer or client of the overdue payment in good time
- Mention precisely the consequences attracted by an overdue payment
- Mention relevant details of when payment is overdue
- Give the figure of the money owed
- Describe the further action that will be taken if payment is not made
- Use polite and professional language
Overdue Payment Reminder Letter Templates
It is a polite gesture to remind your customers about the overdue payments. Here are an overdue payment reminder letter template and sample letters that you can use to write a professional reminder.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
This letter is to formally notify you of a payment ____________ days overdue on invoice number ____________. The payment was overdue by ____________ (date). You have been a good customer to our company and we would be disappointed to lose you.
We hereby request that you settle this payment at your earliest since our company ____________ has a financial audit scheduled for____________. Kindly make this payment at the latest ____________. It is company’s policy to suspend doing business with companies with overdue payments for ____________ days.
Please disregard this letter if you have made the payment and send support documents to our email ____________. If otherwise, kindly release the payment immediately. Legal measures will be taken if this payment is due after ____________ days. I herewith enclose the invoice for your reference. Please don’t hesitate to contact me if you have any doubts or inquiries.
We hope that you will regard this matter with priority and make the overdue payment soon.
Thank you for your time and consideration.
Yours Faithfully,
__________
(__________________)
From,
______
_______
Date:______(date of writing the letter)
To,
_______
_______
Subject: Overdue Payment Reminder – TREAT AS URGENT.
Dear (name of the receiver),
This is a request letter that the invoice mentioned below is now ten days due. Kindly make the payment at the earliest.
Invoice Date: (date of the original invoice)
Invoice No: (invoice number)
Invoice Amount: (invoice amount)
We completely understand that delays happen because of uncertain situations, but we request you to make the payments at the soonest. Also, please let us know when we can expect the fees at the earliest? Kindly ignore this letter if the payments are made.
Thank you in advance for your cooperation.
Best regards,
(Insert Name)
(insert position title)
Overdue Payment Reminder Letter Samples
When you want to remind your esteemed customer of overdue payment, it is good to do it in writing. See the free sample of overdue payment reminder letter that will help write a polite reminder.
From,
Nickolas Hodges,
Ridge Housing Company
80 Berkshire Drive
Basking Ridge, NJ 07920
United States
Date:____________ (Date on which letter is written)
To,
Lilian Walters,
2 Fairground St.
Frankfort, KY 40601
United States
Sub; Overdue payment reminder
Dear Mrs. Walters,
It has come to our attention that your rent is one month overdue since your last payment on 31st December 2019. You have not paid your rent for January 2020 and we request that you do so as soon as possible. You have been a good tenant and we hope to retain you.
As you are well aware, overdue payment attracts the interest of $50 every week until the full payment is made. We hereby request that you pay $650 inclusive of the interest by the latest 2nd February 2020. If this payment is not made by the given date, we would be disappointed to serve you with an eviction notice.
Kindly find the bills attached for your reference. If you are undergoing any financial difficulties, please avail yourself of our offices so that we can discuss a flexible plan to make the payments. Also, contact us through email ridgehousing@cop.org if you have any queries.
Yours Truly,
__________
Nickolas Hodges
From,
The Manager
Radha Textiles
Kolkata
Date: 6th February 2Mr
To
Mr. Anil Kumar
ALIPORE
Kolkata
Subject: Overdue Payment Reminder – TREAT AS URGENT.
Dear Sir,
This letter is to inform you that we appreciated doing businesses with you, but based on accounts, we have noticed that your payment of Rs. 1,95,000 for 100 carts of textiles is overdue by 45 days above the credit period. We request you to make the payment to avoid future complications kindly.
We had sent you a reminder on DD/MM/YYYY for making the overdue payment but failed to get any response from your side. We promise to serve you diligently in the future. To maintain healthy business relations, we request you to explain the payments by DD/MM/YYYY. If you would like to make the payments in installments, please contact us within two days so that we can help you make the procedure simpler.
We would highly appreciate your prompt action in this matter. Please do not hesitate to contact us with any issues. We look forward to doing business with you.
Yours sincerely
Ian McEwan
Overdue Payment Reminder Letter Email Formats
Are you wondering how to approach your esteemed client with a reminder of overdue payments? Check out an overdue payment reminder letter in an email format that you can tailor to your needs.
Dear Mr. Acosta,
This is a kind reminder that your March monthly installment to your loan repayment is due in 7 days. We appreciate you for being a good customer with Family Bank and honoring the loan repayment agreements for the past months.
This month’s monthly installment is $8,000. Kindly make the payment before the due date 10th March 2020. Please note that failure to making the payment on or before the due date will attract an interest increase of 1.5% for every 14 days overdue to your monthly installment. Kindly make the payment to the account number as done in the past.
If you have already made this payment, let us know through our email infor@familybank.com so that we can update our records. Kindly also let us know if you have financial constraints to enable us to devise a flexible plan to help you make the loan repayments in a good time.
Please take note of the due date mentioned above. Find the attached documents for your reference. Contact us before the due date if you have any questions or need any kind of assistance.
We hope that you will address this matter promptly.
Warm regards,
Doreen Mcdonald
Dear Sir,
This email is to follow up regarding the outstanding payments for invoice no. ___________. We appreciate doing business with you, and according to the new business rule, we request our clients to make the payment within 30 days of invoice. According to our accounts, you have not cleared the payment, and it is overdue for 15 days now above the credit period. We request you to clear the payments within DD/MM/YYYY to avoid interest charges on it.
For any queries regarding the outstanding payment, you can feel free to contact us on **********. Also, in case you would like to make the payments in installments, please contact us, and we would like to help you in making the procedure more comfortable.
Yours sincerely
_______
Name of the Sender
Conclusion
An overdue payment reminder letter can be written by a relevant person or authority before the deadline or after the due date. It is a polite reminder to the client to make payments owed.
This letter should include details of the money owed, the relevant dates, and the resulting actions from late payments. Such a letter is written in a polite and professional language. Enclose support documents where applicable.
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