Payroll is that mechanism by which one pays wages and taxes, both accurately and on time. Wages go to our part-time, full-time, and shift-work employees on a set schedule, such as bi-weekly or monthly. It is a list of employees who receive salary or wages together with the amounts due to each. Payroll’s complexity is what drives most people to use software to help with calculations, payments, and filings. Some companies outsource this through accounting firms whereas others handle this in their houses. Wages are usually paid through bank transfer (direct deposit), though cheque writing is still standard in some industries
A dispute in payroll can arise both as a result of a technical fault or an internal negligence; it might as well be deliberate. Such letter is written to the concerned authority when any dispute has arisen in the payroll of an individual working with a particular organization. They are primarily formal in nature and have a lot to do with both the company’s reputation and its givings.
Writing Tips
- Usage of such language that is easily comprehensible to keep confusions at bay.
- The content must be short and precise, and the writer must make sure that he doesn’t beat around the bush.
- It must convey the right tone and must be such that one can understand the true purpose of it.
- Since it is of an official nature, it must strictly be formal.
Template
Use our free Payroll Dispute Letter to help you get started
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: _______________________(Mention the purpose)
Dear Sir/ Madam,
This is to bring to your notice that errors have been found my payroll which needs to be brought to the immediate attention of the concerned authority. [ $______] on my account. The amount is inappropriate and incorrect because [describe the problem]. I am requesting for immediate inquiry regarding the same so that the error be corrected and that any finance and other charges related to this disputed amount be credited as well and be made to undergo any other changes as maybe required, I receive an accurate statement from the concerned authority.
Please find attached copies of ____________________ supporting my position. Please look into this matter and correct the billing error as soon as possible.
Yours Sincerely,
[Your name]
Sample Letter
From,
Gurumurthy,
Tribhuvan Jewellers,
Block 7, La Salette,
MG Road,
Kolkata
Date: DD/MM/YYYY
To,
Vinay Kumar,
Manager of HDFC Bank,
Lake Road,
Kolkata.
Subject: regarding an error in payroll.
Dear Sir,
I am writing to bring to your notice there has been an error with regards to my payroll amount $50000 on my account. The amount is inaccurate because I had joined the office in the middle of the month and I have not been paid for the same. In fact, I have been paid only for the months that followed. I am requesting that the error is corrected, that any other finance related issue that might have cropped up in the recent past and should be rectified as soon as possible. I wouldn’t have bothered anyone regarding this, but I feel that a good communication builds the foundation of a fine relationship, be it personal or professional.
Please find attached copies of [use this sentence if applicable and describe any enclosed documentation] supporting my position. Please look into this matter and find a solution to the disputed item[s] as soon as possible.
Yours sincerely,
Namrata Saraogi.
Email Format
The following is an email format for Payroll Dispute Letter.
To: name@email.com
From: name@email.com
Dear Sir,
I am writing to bring to your notice there has been an error with regards to my payroll amount $50000 on my account. The amount is inaccurate because I had joined the office in the middle of the month and I have not been paid for the same. In fact, I have been paid only for the months that followed. I am requesting that the error is corrected, that any other finance related issue that might have cropped up in the recent past and should be rectified as soon as possible. I wouldn’t have bothered anyone regarding this, but I feel that a good communication builds the foundation of a fine relationship, be it personal or professional.
Please find attached copies of [use this sentence if applicable and describe any enclosed documentation] supporting my position. Please look into this matter and find a solution for the disputed item[s] as soon as possible.
Yours sincerely,
Namrata Saraogi.