In today’s world, there are competitions and contests held every day of various types. Even for the smallest of the contests usually, the participants and winners are scattered geographically. Hence, it becomes essential to let them know about the results via methods such as letters or emails. Today, rather than letters, emails are sent for such announcements. The winner is informed of the good news through a winner announcement letter and hence such letters have to be bright and positive. These letters are usually written by the organizers of the competition or the contest. Such letters are sent to all the participants to announce the results.
Since these are the formal type of letters they must not be lengthy but yet should express your heartiest congratulations to the winners. But along with that, it must also encourage the other participants too. The letter must be well written and hence the words should be chosen wisely. Through such letters, you encourage the participants and increase your credibility. You must mention the allocation of prizes and in what manner are they going to be distributed. Thus, these letters must contain all information that the winner needs to know from what the prizes are, how are they going to be disbursed, by when will they reach them, etc.
Tips To Write A Winner Announcement letter
Below are a few tips to remember while writing a winner announcement letter:
- The letter must be positive and congratulate the winners.
- The letter must also have a few encouraging words for the other participants.
- You must mention the details about the results in the letter.
- The letter should be short, precise and well written.
Template
Use our free Winner Announcement letter to help you get started.
From:
_______________
_______________
_______________
Date: ________( The date on which the letter is written)
To:
______________
______________
______________
Subject: Winner Announcement letter
Dear ______(Name of the recipient),
We are writing this letter to announce the results of the __________ (name or category of the competition) held on ___(mention the date). The response we received for the same was extremely overwhelming and it was very difficult for us to choose the winners. But a competition has no value without a winner, hence after a lot of brainstorming, we have come up with ________(Mention the number) winners.
We are proud to announce the winners and also congratulate the participants. If your name is not listed as one of the winners do not get discouraged as there will be many more opportunities in the future. Such competitions are a stepping stone and each experience helps you to learn. Hence, a positive attitude is what makes you extraordinary.
The names of the winners are:
_______
_______
________(mention the names of the winners)
We hope that you enjoyed participating as much as we enjoyed conducting the competition. We look forward to organising many more such competitions.
Yours sincerely,
__________(name of the sender)
Sample Letter
From:
The Dream Store,
Mumbai, 400601.
Date: 02 February 2017.
To:
Sunny Mathew,
Mumbai 400601.
Subject: Winner announcement letter
Dear Sunny,
We are writing this letter to announce the results of the designing contest held last week on 28th January 2017. The response we received for the same was extremely overwhelming and it was very difficult for us to choose the winners. But a competition has no value without a winner, hence after a lot of brainstorming, we have finalized 3 of the best entries.
We are proud to announce that you are one of the selected designers who may get an opportunity to work on a designing project. Your work was very interesting and stood apart from the rest. We hope that you use this opportunity well and also participate in such contests in the future. Such competitions are a stepping stone and each experience helps you to learn.
We look forward to many such encounters with you.
Yours Sincerely,
HR Team,
The Dream Store.
Email Format
The following is the Email Format that should be followed while writing a Winner Announcement letter.
To: name@email.com
From: name@ email.com
Subject: Winner Announcement Letter
Dear Sunny,
We are sending this email to announce the results of the designing contest held last week on 28th January 2017. The response we received for the same was extremely overwhelming, and it was very difficult for us to choose the winners. But competition has no value without a winner; hence after a lot of brainstorming, we have come up with 3 of the best entries.
We are proud to announce that you are one of the selected designers who may get an opportunity to work on a designing project. Your work was very interesting and stood apart from the rest. We hope that you use this opportunity well and also participate in such contests in the future. Such competitions are a stepping stone and each experience helps you to learn.
We look forward to many such encounters with you.
Yours Sincerely,
HR Team,
The Dream Store.