Announcement Letter is the declaration or a statement about an important event, occurrence, change in company policy or a meeting that people need to be aware of. It is written to inform the people about the special event, occurrence and the occasions so that people could have know-how about the event in advance. A formal announcement letter is often used in business and workplaces, for instance, to introduce a new product/service.
A Formal announcement letter is not always positive, sometimes there is the information about a negative declaration enclosed in this letter format. Announcement letter is usually very straightforward clearly stating the reason behind the letter. It is usually the information having the voice of the authority catered to bring forth an important statement which is to be obeyed by everyone.
Tips to write a Formal Announcement Letter
- Clearly, state the reason for writing the letter. Don’t walk around the bush rather keep your intentions clear.
- Keep it short and concise without exaggerating too much onto the details.
- Comprehend the announcement in the starting itself as people won’t wait for the end of the letter in case of an important announcement to be made.
- Always proofread your letter to avoid grammatical errors and mistakes.
- Add some excitement to your letter making people curious to read it.
Template
Use our free Formal Announcement Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Formal Announcement For Increase In Annual Fees
Dear _____(Sir or Madam),
This is to bring to the attention of all the parents, students and staff members that we have decided to increase the annual fees for our school by 10% from next semester. As you all know that we have recently expanded our facilities so to cope up with the upsurging prices we have decided to increase the annual fees marginally.
______(name of the school) has always tried to provide the best resources and facilities to the students so that learning could be fun for them and the recent addition of Interactive Learning Session and personalized laptop handling is an adherent step towards it. We are even planning to open swimming, weight lifting and aerobic conditioning for the students very soon. The recent development our school has made, both regarding infrastructure and educational quality could not have been possible without your support and endeavor.
We request you to please bear this price hike considering it as an add-on to beautify your child’s future. Thank you for showing your trust in us and giving us an opportunity to enlighten our temple of education with your lamp of belief.
Thanking You,
Yours truly,
Name and Signature.
Sample Letter
From,
Amity University,
Sec 125, Noida.
February 12, 2017.
To,
Jaishree Kathuria,
Sec 44, Gurgaon.
Subject: Increase in annual fees
Dear Ms. Jaishree Kathuria,
This is to bring to your notice that the annual fees of Amity University will increase by 10% from next semester. This decision has been taken by the management keeping given the upsurging prices. This price hike in fees will be applicable for both bachelors and masters courses.
Our University is an icon in the field of education, and we have always tried to provide the best resources to the students. Leveling up to such excellence requires a great workforce and infrastructure. Our University now offers swimming, weightlifting, ice skating, and aerobic conditioning for the students which is a unique aspect of our University. To help offset the cost of the new facilities that we have added onto our college we are announcing the marginal hike in annual fees. This price hike will be applicable from the 1st of October and will be applicable for all courses.
We request you to please bear this price hike considering it as an add-on to beautify your child’s future. Thank you for showing your trust in us and giving us an opportunity to reshape your child’s future.
Yours sincerely,
Gaurav Gera,
Director (Amity University).
Email Format
The following is the Email Format to be followed for a Formal Announcement Letter.
To: name@email.com
From: name@email.com
SUBJECT: Formal Announcement Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient) Letter.
This is to bring to your notice that the management has decided to increase the annual fees of our college ______(Name of the college) by 10% from next semester. This his price hike in fees will be applicable for both bachelors and masters courses.
As you all know that we have recently expanded our facilities so to cope up with the upsurging prices we have decided to increase the annual fees marginally. Our University now offers swimming, weightlifting, ice skating, and aerobic conditioning for the students which is a unique aspect of our University.
To help offset the cost of the new facilities that we have added onto our college we are announcing the marginal hike in annual fees. This price hike will be applicable from the 1st of October in all courses. For further assistance, feel free to contact the office or mail us at name@gmail.com (email id of the university).
Thank you for showing your trust in us and giving us an opportunity to enlighten our temple of education with your lamp of belief.
Sincerely,
(Name of the sender)
(Name of the university.)