The most difficult task for a company or organization employer is to layoff the staff workers of the company. Layoff letters, thus, are used by employers to reduce the number of staff and employees for any reasons. For an employer to write a layoff letter, there could be many reasons. Some of them are economic and social factors which demand them to write a letter like this. So, the most important part of writing a letter like this is to is be as courteous as possible.
The letter being very much serious in its content must be written by people who have an early experience in writing official letters since there are many legal issues that might come under this. So if you don not know how to deal with a letter like this, then it is better not to write it. This letter is also helpful in showing your love towards the employees, though they are going through the layoff situation which makes them realize that you care for them. As this is not an easy situation for them, a kind approach is always preferable.
Tips for writing a Layoff Letter
- The layoff letter must be short and to the point.
- The tone of the letter must Ben formal.
- You must be sincere and transparent in all the points that are mentioned in the letter.
- Being an official letter, it is good to re-check the same for any amendments and correct it, if necessary.
Letter Template
Use our free Announcement of layoff letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________
Date: ________ (date on which letter is written)
To,
___________
___________
___________
Subject: Layoff letter for an employee
Dear ________,
As you know, the business has been struggling _________(reason for the letter). In our efforts _______ (efforts made by the company) and unfortunately your position is being eliminated, effective __________(date).
We encourage you to express your opinion about the same, and if you require any help, you are always welcome to approach me. The payment that is due will be reached to you on or before the last day of your working with this company. The insurance company will contact you for letting you know about their procedures on this matter.
You have been a valuable member of our team, and we deeply regret the____________(reason for the layoff). All the best wishes to you, and we believe that you have every confidence that will help you find a position that brings you personal satisfaction and allows you to use your talents efficiently and effectively.
Thanking you,
Yours Truly,
Name and Signature.
Sample Letter
From,
Manager,
K.D and Company,
Ireland.
Feb 12, 2017.
To,
Abigail Mathew,
Operator Staff,
K.D and Company,
Ireland.
Subject: Layoff Letter
Dear Abigail,
As you already know, the company has been struggling with the rising costs of production and the falling prices caused by the overseas competition. Unfortunately, your post is being eliminated, since we had no other go on this matter, effective October 15. I can understand that your primary concern now, must be about locating another position, rather than finish any pending projects.
We encourage you to express your opinion about the same, and if you need any help, you can always come and approach me. The payment that is due will be reached to you on or before the last day of your working with this company. The insurance company will contact you for letting you know about their procedures on this matter.
I am very much delighted and proud to say that you have been a valuable member of our headquarters team, and we do regret the economic downturn that has made this workforce reduction necessary. We extend our best wishes to you and wish you luck in your future endeavors.
Thanking you,
Yours Sincerely,
Satish Shiv
Email Format
The following is the Email Format to be followed by the announcement of a layoff letter.
To: name@email.com
From: name@email.com
SUBJECT : Letter of Layoff
Dear Mr./Ms/Mrs._________( Name of the recipient)
As you know, the company has been struggling with _________(reason for the letter). In our efforts _______ (efforts made by the company) and unfortunately your position is being eliminated, effective __________(date).
We encourage you to express your opinion about the same, and if you need any help, you can always come and approach me. The payment that is due will be reached to you on or before the last day of your working with this company. The insurance company will contact you for letting you know about their procedures on this matter
You have been a valuable member of our team, and we deeply regret the____________(reason for the layoff). Best wishes and good luck on your future endeavors.
Sincerely,
(Name of the sender)