Hourly meeting agendas are used to anticipate any activities that are expected to occur or happen within the duration of a day. Meetings generally use hourly meeting agendas because of their limitations on time that is provided to all attendees to finish discussions on the subject matter.
Individuals and companies are also using hourly agendas for ensuring productivity and efficiency during the day.
The hourly meeting agenda can be written immediately after people receive intimation of a meeting being scheduled. It can even be written just before a meeting but people would probably lose out on certain information which may be crucial to the meeting.
Therefore our suggestions are that it should be written as early as possible and immediately after receiving notice of a meeting being scheduled.
An hourly meeting is important for a number of reasons which are specified below:
- It helps to track all the activities that need to be finished along with the time at which the activities need to be completed.
- It allows a program to follow a timeline which has been stipulated to ensure that other parts of the program will not be affected because of restrictions on time.
- It provides the individual to plan for the entire day by the hour which proves to be efficient for the activities of the individual, business or organization.
The hourly meeting agenda can be created by the individual for himself or herself or alternatively for any other person they may be assigned responsibility for. Hourly meeting agendas can be created for anyone by individuals who are deemed responsible for the same.
They just need to have proper information about the kind of meetings that need the agenda as well as the individual who will be attending the meeting and the schedule they need to follow.
Points to consider while drafting Hourly Meeting Agenda
- The individual must have information about the things which can cause disruptions to the hourly meeting agenda.
- The hourly meeting agenda created must be realistic without having any imaginary timelines. The timeframe allotted for a particular task should be accomplished within a specific period.
- All the tasks that have been listed as needed to be done should be mentioned as additional items in the hourly meeting agenda because it has the potential to affect the entire schedule of the day and the manner in which it is to be implemented.
Hourly meeting agendas can be truly helpful for the organization and the everyday activities of different entities. The hourly meeting agenda should be based on the daily activities and how the individual wants to phase out their entire day to flow. This can be an effective tool for many and is used by countless numbers of people throughout the world.
Example of Hourly Meeting Agenda 1
[Date:]
[Time of Meeting:]
[Location: Address of The Location of the Meeting],
Notice of Meeting Of Parks Town
1) Call to order.
2) Review and consider the approval of minutes of the prior meeting.
3) New business.
A) Discuss fitness classes of Zumba/Barre
B) Discuss capital requests and FY 18 budget.
4) Pending business.
A) Discussion on Memorial Park well issue.
B) Update on Eagle projects.
C) Update on field drainage project.
5) Requests for use of the facility.
A) Requests received for the use of the facility less than 48 hours prior to the meeting.
6) Items not anticipated 48 hours before the meeting.
7) Adjourn.
Example of Hourly Meeting Agenda 2
[Date:]
[Time of Meeting:]
[Location: Address of The Location of the Meeting],
Notice of Meeting Of Parks Town
1) Call to order.
2) Review and consider the approval of minutes of the prior meeting.
3) New business.
A) Discuss fitness classes of Zumba/Barre
B) Discuss capital requests and FY 18 budget.
4) Pending business.
A) Discussion on Memorial Park well issue.
B) Update on Eagle projects.
C) Update on field drainage project.
5) Requests for use of the facility.
A) Requests received for the use of the facility less than 48 hours prior to the meeting.
6) Items not anticipated 48 hours before the meeting.
7) Adjourn.
Conclusion
Hourly meeting agendas consider any or all discussions which must be held and completed within a specified period of time. They make it easy for people and even government offices to accomplish the tasks they have within a limited amount of time at their disposal.
Most importantly the hourly meeting agenda also allows time to retire into another session any of the items listed on the agenda in line with the regulations of the body holding the meeting.