Maternity leave is requested by a woman who is about to have a baby or has just had a one. A maternity leave application is addressed to the employer or relevant authority. Many employers have policies and guidelines to manage maternity leave, the number of leave days and whether it is paid or unpaid. Maternity leave can also be planned for the expectant woman to leave the office a few months before the due date.
It is important to request for maternity leave in good time to reduce inconveniences with normal workings. If there are given guidelines for maternity leave in your company, these terms should be addressed in the approval letter for documentation purposes. It is also essential for the employer to receive your request before the day of leaving so that arrangements can be made to appoint somebody to assume your duties.
Tips for writing a maternity leave application
- Read through the maternity leave guidelines
- Apply in good time to reduce inconvenience
- Use formal and professional language
- Include the day of leaving and resuming work
- Describe the leave days you are eligible for
- Include a signature at the end
- The reason for the leave should be precise
- Mention a person to back you up while you are absent
Maternity Leave Application Templates
Is your pregnancy almost due and you need maternity leave? Have a look at the maternity leave application template that you can use and sample letter to guide you through requesting for leave.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________ and I am pleased to inform you that I am expectant. My delivery date is ____________ and I wish to apply for a maternity leave. I hereby apply for a ____________ months’ maternity leave to give myself time with the baby and rest.
According to the maternity leave policy of this company, I am eligible to ____________ months before delivery and ____________ months after delivery. I wish to start my leave on ____________ and resume work on ____________. It has been a pleasure working in this company and I hope to continue with my career when I return.
____________ will assume my duties in my absence since they are knowledgeable about the work I do. Please also consult ____________ if you need assistance or clarification on the project reports. I can be contacted whenever needed on my mobile ____________ or email ____________. I hope that you will make arrangements for me to have reduced work when I return so that I can ease back to the office.
Thank you in advance.
Yours Truly,
__________
(__________________)
From,
_______________
_______________
_______________
Date: ______________ (date of writing the letter)
To,
_______________
_______________
_______________
Subject: Maternity Leave application
Respected Sir,
I am _______________ (Name), from _______________ (project). I am pleased to inform you that I am an expecting mother and in my fifth month of pregnancy, and I would like to avail the maternity leave. I request you to please grant me _______________ (no. of days of leave) leave, as _______________ (Reason).
_______________ (backup) will be my backup during my absence. You can also contact _______________ (Point of contact) for any other issues. However I will be reachable on my mobile number _______________ (Mobile number) for any urgent issues.
Thanking you.
Yours faithfully,
_______________ (Your Name)
Maternity Leave Application Samples
You can ask your employer for a maternity leave when you are expecting a baby. To write a professional and quality letter, consult our free maternity leave application sample letter that will help you out.
From,
Kathryn Chambers,
37 Bank Ave.
Aliquippa, PA 15001
United States
Date:____________ (Date on which letter is written)
To,
Asa Curtis,
Topaz Company
8 River Drive
Hummelstown, PA 17036
United States
Sub; application for maternity leave
Dear Mr. Curtis,
I hereby write this letter to notify you that I am pregnant and I wish to apply for maternity leave. I am in my seventh month of pregnancy and my delivery date is 5th June 2020. I wish to avail of a maternity leave application for four months to nature my child and rest.
I am eligible for one month leave before delivery and three months after delivery according to the maternity leave policy. I hope to start my leave on 1st May 2020 and resume work on 6th September 2020. In my absence, Micheal Arellano will cover my post and assume my duties. You can also contact Margret Duke on the status of the current projects.
Thank you in advance for allowing me time off to take care of my baby. I will be available on my cell 472-470-4890 in case you have any queries. Kindly find the enclosed doctor’s letter with more details.
Yours faithfully,
__________
Kathryn Chambers
From,
Rohini Singh,
PMO Project,
Assistant Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Date: 17.2.17.
To,
Mr. Karan Mehra,
Project Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Subject: Maternity Leave application
Dear Sir,
I am Rohini from the PMO project. I am pleased to inform you that I am an expecting mother. I am in the sixth month of my pregnancy. My delivery date is on 27/4/17. I want to avail of my maternity leave. I would also require two months of leave to rest and nurture my baby.
Hence, I request you to please grant me eleven months of leave, i.e., from 19/2/17 to 19/1/18. I will be back in the office on 20/1/2018. Mr. Randheer Shukla will be my backup in my absence. Mr. Sandeep Hooda also can be contacted in case of issues related to reports. However, I will be available for calls in case of urgent issues.
Mr. Randheer Shukla will be my backup in my absence. Mr. Sandeep Hooda also can be contacted in case of issues related to reports. However, I will be available for calls in case of urgent issues. Contact: 9036671181
Thank you for understanding.
Yours Sincerely,
Rohini Singh.
Maternity Leave Application Email Format
Is work becoming tougher from your expectancy? It is time to request your boss for leave. With our maternity leave application in an email format, you can drop a professional request in your boss’s inbox.
Dear Mr. Curtis,
My name is Kathryn Chambers from the finance team and I am pleased to inform you that I am an expectant mother. I am two months due and I wish to avail of my maternity leave application. I am expecting to deliver on 5th June 2020 and I request four months’ leave to rest and take care of my baby.
According to the maternity leave policy, I am qualified to take one month’s leave before delivery and three months after delivery. I wish to start my leave on 1st May 2020 and resume my duties on 6th September. I am very pleased to work here and I hope to continue my career here.
In my absence, I recommend Micheal Arellano to assume my duties. Kindly also consult Margret Duke if you have any questions or need clarification of the current project. I will be available to assist whenever possible and you can reach me on my mobile 472-470-4890. I also hope that we can arrange flexible working hours when I return so that I can ease back to my duties.
Thank you in and I hope for your approval.
Kind regards,
Kathryn Chambers
Conclusion
Pregnancy is a very crucial phase in the life of a female employee that requires care, attention and enough rest. Employers have maternity leave provisions where one can take some time off. In a maternity leave application, it is important to be genuine about the reason for the leave, be specific on the dates you will be away and the name of the contact person who will cover your post.
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