A permission letter is written when you need legal authorization to do something. Example to give custody of your child to somebody else, to miss school or work, to duplicate a chapter of a book, and other activities that are not acceptable under normal circumstances.
This letter is written by a person who is requesting authorization to do something. A permission letter is addressed to the relevant authority in school, at work or in other places.
A permission letter is essential to inform the relevant person of the action that you intend to take. This letter serves as a record of permission requested for future reference.
Such a request also allows the recipient to give the authority to carry on or give terms and conditions under which what is being requested can be granted. With this letter, the recipient can make a decision to do the needful in the action that is not acceptable.
Tips for writing a permission letter
- Research if you need permission before you proceed to write the letter
- Be precise about what you are seeking permission for
- Include details about the subject matter
- Address the proper authority with your request
- Provide contact information for reference
- Keep the content and language formal
- Keep it brief and direct to the point
Permission Letter Templates
Do you need to seek permission to do something that is not allowed under normal circumstances? Check out the permission letter template and sample letters below for your reference.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
We ____________ Group write to you regarding an article called ____________published on ____________ Journal originally in the year ____________ page ____________ and ____________. We understand you are the original owner of this article and we wish to request permission to use your article in a research project we are undertaking.
Our company is researching about ____________ and we are intending to publish the research document by ____________. We shall also provide free access of the document to the public on our website and the printed copies will be distributed to various educational institutions in the country.
We wish to humbly ask for your permission to use your article in this project. The proper acknowledgment of the permission will be included in the reproduced copies of the article. I assure you that your article will be used solely for the intended purposes.
If you grant us permission, kindly sign both copies of the permission letter attached herewith and return to us one copy through email ____________ or regular email to our address ____________.
Thank you in advance for your permission.
Your Sincerely,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Permission Letter
Dear _____(Sir or Madam)
I Mr. ………(name of the sender) working as a ………………(designation of the sender) am writing this letter to you …………………………(name of the receievr0 to kindly grant me half day leave as I am moving out of station for a wedding of my relative, I would not be working for 4 working days, and hence I want you to grant me persimmon for half day leave as well as four days off. I assure you my absence will not cause any hindrance to the ongoing project. Till then, hoping to get a positive reply from your side.
Yours Truly,
____________
Name of the person
Sign of the person
Permission Letter Samples
To request permission to do something at work or school, it is essential to write a letter for documentation purposes. See the sample permission letter that you can to write to your boss or teacher.
From,
Susan Shaw,
316 Glenholme Street
Mason, OH 45040
United States
Date:____________ (Date on which letter is written)
To,
Richard Kline,
Robot Tech
168 Studebaker St.
Garland, TX 75043
United States
Sub; Letter for requesting permission
Dear Mr. Kline,
My name is Susan Shaw, the front office assistant. I hereby write to request permission to be away from work tomorrow, 29th January 2020. My mother is ill and I wish to take the day off tomorrow to take her to the hospital. Kindly grant me this day off so that I can get my mother better medical attention. I will ensure that I will finish the project work assigned to me despite the day off.
As it is company policy to seek permission when an employee needs an emergency leave, I write this letter to notify you of my absence. I have discussed my situation and delegated my office duties to Trent Blackburn.
I hope to resume my duties on 30th January 2020. I am a dedicated and hardworking employee and I assure you of productivity in my work.
Please grant me permission to take the day off tomorrow.
Yours Faithfully,
__________
Susan Shaw
From,
Susan Shaw,
316 Glenholme Street
Mason, OH 45040
United States
Date:____________ (Date on which letter is written)
To,
Richard Kline,
Robot Tech
168 Studebaker St.
Garland, TX 75043
United States
Sub; Letter for requesting permission
Dear Sir,
This is to state that I would be moving out of town today afternoon, and as I have an afternoon train to catch, I request you to grant me permission of half-day leave. I would not be working for a period of four days as I am going out of town to attend my cousin’s wedding. I am thus writing this letter to you sir to grant me half day C. L kindly. I, however, assure you that I will complete the project that has been assigned to me on time in spite of this leave.
I have been working in this company for the past five years, and all these years have worked with dedication. Also, as my leaves for this year have not been utilized so I am taking a four day off. Waiting for a positive reply from your side and hope you grant me permission soon.
Thanking You,
Yours truly,
_____________
Name and Signature
Permission Letter Email Formats
Are you intending to do something that is allowed only under the authorization from your employer? Check out a permission letter in an email letter that you can use to ask for authorization in a politely.
Dear Madam Peters,
My name is Dane Savage an intern with your organization for the last six months. I wish to request for permission to use data from your organization for my thesis project. I am a master’s student at Ain Shams University and I am working on research on water safety. The project I am working on here at WASH is related to my research and I believe that the data from this project can inform my research and findings
I have discussed this matter with my mentor and he has informed me that it is the organization’s policy to request for permission to use data from the office for personal ventures. I hereby write to request for shapefiles with attribute data and maps on all the sources of water in Mason which is my area of interest.
I assure you that I will use this data for this purpose only and I will not share it with anyone. I will use this data for three months until my research project is approved by the university education committee.
Kindly grant me the permission to use the data for sources of water in Mason.
Kind regards,
Dane Savage
Dear Sir or Madam
We are students from ___________ college. We are all getting together to host a farewell dance party for a few friends of ours who will be relocating out of here.
We would like to hold the party on __________ (date) from _______ (time) to _________ (time). We seek your permission to host the party at your lawns.
We would like to inform you that since it is a dance party, there will be loud music, but we assure you of full decorum by our guests. We also promise that the place will not be left in a mess, and we will clear it of all litter before we leave. We understand that there would be a cost attached to this party and will be glad to pay as per your advice.
We hope you will give us the permission requested.
I am thanking you in anticipation.
Best regards,
______________
(Name of signing authority)
Conclusion
Several actions are not acceptable under normal circumstances and one needs the authorization to carry on with something like that. When requesting permission, it is important to be honest about your intention and reason for your request, give specific details, use polite language and formal content, and address the proper channels to handle the matter. Provide contact information also in case of follow up in the future.
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