An admission proposal letter is written to a prospective candidate who has requested for admission into a particular institute. In response to a candidate’s request, different proposals are made from the institute’s end. These will give the candidate a clear picture of what is being offered to him by the Institute. It helps in evaluating, understanding and decision making for the candidate. It also forms a means of communication for the further process if the candidate is interested in joining as it specifies the joining formalities.
The letter should contain the details of the proposed course including the name, fee, duration and prospects of the course. It is very important to not describe beyond reality in the proposal as it may lead to misconception and disappointment for the candidate. Also, the basis for proposing the particular course needs to be clearly communicated to the candidate, including the score cut off and other criteria based on which the candidate is given the specific proposal. Rules and regulations for continuing with the proposed course need to be mentioned explicitly as well.
Admission Proposal Letter Writing Tips
- Keep the language formal.
- Get straight to the point.
- The details need to be communicated clearly.
- The letter should start with a sentence that the institution is pleased to extend the proposal to the candidate.
Admission Proposal Letter Template
Use our free Admission Proposal Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________ (Name of the sender),
__________
__________
__________ (Address)
Date: _____ (Date on Which Letter is Written)
To,
__________ (Name of the candidate),
__________
__________
__________ (Address)
Subject: Admission Proposal Letter
Dear Mr. /Mrs. /Ms. _____ (Name of the person),
We are pleased to inform you that we are extending an admission proposal to you for __________ (course name). This is in reference to your application for the course with application Id __________ (Application Id). You have been selected as you have met the selection criteria __________ (criteria).The course will be for __________ (Duration). At the end of the course you will be able to __________ (expectation from candidate after course completion).
You are eligible for a student merit scholarship of __________ (amount). If you wish to accept this proposal, you can reply to this mail as well as submit your identification and academic documents to our academic officer __________ (name of the academic officer), a post which we would proceed with the rest of the formalities.
All the best!
Thank you.
Yours Sincerely,
_______________
(Name)
Sample Letter
From,
Ratnakant Shikre,
Head of the Department,
Electrical Engineering,
Mahatma Gandhi University,
Mumbai-587738.
Date: 17.2.17.
To,
Ms. Shrenu Singh,
301, Vasant Vihar Apartments,
Kurla ,
Mumbai-587738.
Subject: Admission Proposal Letter
Dear Ms. Shrenu Singh,
We are pleased to inform you that we are extending an access proposal to you for a Diploma in Electrical Engineering. This is in reference to your application for the course with application Id 25435. You have been selected as you have met the selection criteria of having a 90% percentage in under graduation as well as an 80 percentile in our entrance examination.The course will be for four years. At the end of the course, you will be able to understand and practically perform electrical operations and be eligible for a job of an electrical engineer in the private and public sector.
You are eligible for a student merit scholarship of 8 Lakhs, which will waiver your hostel as well as tutoring fee. If you wish to accept this proposal you can reply to this mail as well as submit your identification and academic documents to our academic officer Mrs. Purba Nandini, a post which we would proceed with the rest of the formalities.
All the best!
Thank you.
Yours Sincerely,
Ratnakant Shikre
Email Format
The following is a sample letter for an Admission Proposal Letter in email format.
To: name@email.com
From: name@email.com
Subject: Admission Proposal Letter
Dear Mr. /Mrs. /Ms. _____ (Name of the person),
We are pleased to inform you that we are extending an admission proposal to you for __________ (course name). This is in reference to your application for the course with application Id __________ (Application Id). You have been selected as you have met the selection criteria __________ (criteria).The course will be for __________ (Duration). At the end of the course you will be able to __________ (expectation from candidate after course completion).
You are eligible for a student merit scholarship of __________ (amount). If you wish to accept this proposal, you can reply to this mail as well as submit your identification and academic documents to our academic officer __________ (name of the academic officer), a post which we would proceed with the rest of the formalities.
All the best!
Thank you.
Best Regards,
_______________
(Name)