A University or a college keeps reports of all their students, these records are all confidential, and a special request has to be made in order to ask for them. It is also known as a transcript letter. This letter is generally used by the student to cross check his/her records in the university or high school. It is a request made to the organisation to release the records to the writer.
A request letter should be as professional as possible and state the reason for your request. It would be easier if you would directly contact the person responsible in the department rather than sending this to the organisation. The university or high school may or may not charge the student for the same; it depends on the policy of the organisation. In the end, you should provide your contact details so that the concerned person can get in touch with you.
Request for Academic Record Letter Format Writing Tips
- Begin by stating the need for the transcripts.
- The letter should be simple and direct.
- If there is a fee associated, acknowledge the fee.
- Personal Information may be helpful in locating and sending the files.
- Make sure to give a contact number should anyone have questions.
Request for Academic Record Letter Format Sample
Use our free Request for Academic Record Letter Format to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: request for academic record.
Dear __________[Name],
I need to get a copy of my full transcript with the_________ [University name]. I understand that there is a charge for this document of ………….. according to the universities regulations.
I am a proud graduate of [University name], with a [Nature and type of Degree]. I need a copy of these documents for a potential job as a …………………. at …………………………..
To assist you to locate my files promptly, my Social Security Number is ……………………. My official Student Identification number is ……………………. I need the transcripts mailed to my home address at: [Home Address]
I apprehend your timely consideration to this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. If you should have any questions, please feel free to contact me at [Phone number]. I can be reached anytime by phone or email at [E-mail address]_______________.
Sincerely,
______
[Name of the sender]
Request for Academic Record Letter Format Sample
From,
Jennifer Jones,
90 St. Rt. 193,
Jackson, Ohio 45640.
July 28, 2016
To,
Albert Rosco
Columbia State University,
2300 Lane Ave. ,
Columbia 56764.
Subject: request for the academic record.
Dear Mr Rosco,
This letter is a request to obtain a proof of my full transcript copy with the Columbia State University. I believe that there is a fee involved for this document, it is $50 with reference to the universities regulations. I have enclosed a money form for $50. With great pride, I can say that I am from the Columbia State university of 2012 batch, with a Master’s Degree in Botany. I need a print of these reports for a possible job as a counselor at Jess Jones Elementary School.
To assist you to locate my files promptly, my Social Security Number is 678-67-9664. My official Columbia State Student Identification number is CO1726664. I require the transcripts sent to my home address at:
Jennifer Jones,
90 St. Rt. 193,
Jackson, Ohio 45640.
I apprehend your timely consideration to this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. In case you have any queries regarding this matter, please feel free to contact me at 986-567-6705. I can be reached anytime by phone or email at jennjones@gmail.com.
Yours Sincerely,
Jennifer Jones
Email Format
The following is the Email Format that should be followed while writing a Request for Academic Record Letter.
To: name@email.comFrom: name@email.com
From: name@email.com
Subject: Request for Academic Record
Dear___________,
This letter is a request to obtain a proof of my full transcript with the_________ [University name]. I understand that there is a charge for this document of ………….. according to the universities regulations.
I am a proud graduate of [University name], with a [Nature and type of Degree]. I need a copy of these documents for a potential job as a …………………. at …………………………..
To assist you to locate my files promptly, my Social Security Number is 678-67-9664. My official Student Identification number is ……………….. I require the transcripts sent to my home address at: [Home Address]
I apprehend your timely consideration to this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. If you should have any questions, please feel free to contact me at [Phone number]. I can be reached anytime by phone or email at [E-mail address]_______________.
Sincerely,
______
[Name of the sender]