Request letters can be written for several reasons. This underwritten letter is written to a company and first talks about the company and the relationship of the company with the author of the letter and in the second paragraph introduce the subject as to why this letter has been written.
Refer the following sample request letter for requesting documents, certificate, permission, information or for assistance.
Request Letter Template Writing Tips:
- Should contain an appropriate subject line describing the content cryptically.
- Should be addressed to the correct person who will be responsible for taking action on the letter.
- Should be polite but at the same time convey the message of the letter formally.
- Should be specific to the issue concerned and should not be openly directed.
- Should end with a salutation and request for action.
Request Letter Template Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Undue Service Charges on my Credit Card
Dear Sir,
I would like to bring to your notice some discrepancy in my credit card account. On viewing my monthly credit card statement I noticed that ………………………………… (nature of complaint). However I would like to inform that ………………………………… (your counter argument).
I have always been a loyal customer of your bank and have an extremely good financial track record. I had opened this credit card account with your bank based on the trust that your bank had made over a period of years. I would request if you could please look into the issue and get the amount reverted at the earliest.
Thanking You
Yours truly,
_______________
Name and Signature
Download Template (Doc and PDF)
Request Letter Template Sample, Email and Example/Format
Sample
From,
Ashok Sinha,
Stellar Tower,
Chembur
Date: _____ (Date on Which Letter is Written)
To,
Abhinav Kohli,
ICICI Bank,
Chembur
Subject: Undue Service Charges on my Credit Card
Dear Sir,
I would like to bring to your notice some discrepancy in my credit card account. On viewing my monthly credit card statement, I noticed that a delay fee of Rs 350/- was levied on my account along with 12% service charge. However, I would like to inform that I had made the complete payment well within the stipulated time frame which can be correlated with the date I got the money deposited in my card.
I have always been a loyal customer of your bank and have an extremely good financial track record. I had opened this credit card account with your bank based on the trust that your bank had made over a period of years. I would request if you could please look into the issue and get the amount reverted at the earliest.
Thanking You,
Yours truly,
Ashok Sinha
Name and Signature
Email Format
This sample request template involves addressing the Company information at the start of the letter followed by the Name of the client you are writing to. The first paragraph should address the issue or problem with the second paragraph requesting the action to resolve the said issue.
To: name@email.com
From: name@email.com
Subject: Request Letter
Dear Mr. Kruse
This is to bring your attention to an error I have noted in my account with your bank, Walters National Bank. I wish to inform you that an amount of $200 has been withdrawn from my account last week without my knowledge or approval until I realized it from my monthly statement.
I would like to request an investigation from you on the issue mentioned. I have deposited my money with your bank because I had trusted in its integrity and good reputation. I hope that you will resolve this discrepancy at your earliest convenience.
Please do not hesitate to contact me for further information. Thank you for your prompt response.
Yours Sincerely,
____________
Sophia Wallace
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