A request letter for transfer is a formal document that is used to formally request the relevant party to permit them to change the institution, location, department or organization.
This letter is written by an employee, student or church member to request a transfer to move to another place because of personal, professional or medical reasons. A request letter for a transfer is addressed to the relevant authority in a church, school or company.
A request letter for transfer is important to notify the relevant party of the intention to relocate rather than quitting the job. It is a formal document that is essential for record-keeping and to keep track of an employee, student or member.
This letter is also important because it describes the precise reason for the request for consideration to the relevant person. It gives a clear justification for the transfer request.
Tips for writing a letter to request for transfer
- Use a humble and polite tone in the letter
- Give a precise why you want to transfer
- Describe what benefits the transfer would bring to the company
- Demonstrate appreciation for the time you have been together
- Submit the request in good time beforehand
- Ensure to use professional and formal content
- Keep it short and concise
Transfer Request Letter Templates
When you are planning to relocate due to a personal reason, it is appropriate to request a transfer. See the request letter for a transfer template and sample letters that will guide you through writing a formal request.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________ a student in the faculty of ____________ at ____________ University. I am grateful for giving me an opportunity to pursue a course in this university and start my journey towards a successful career in ____________.
I hereby write this letter to request for a transfer to the faculty of ____________ and study the ____________ course. I was enrolled in the ____________ course but after taking a summer job at ____________, I have had a change of heart. I believe my passion lies in the field of ____________ rather than the one I was enrolled into.
I will start classes on ____________ for the first semester and I wish to transfer to the school of ____________. I believe that I will do better in the course I have a passion for. I will do my best to pursue a career in this field. Meanwhile, I will fill the necessary school transfer forms and submit to the admission department for consideration.
I will highly appreciate your consideration of my transfer request on a priority basis.
Thank you very much.
Yours Sincerely,
__________
(__________________)
From,
______________
______________
Date (Date on which letter is written)
To,
______________
______________
Sub:_____________________________________________
Respected Mr./Mrs./Ms (name) ___________________,
To bring to your kind attention, I have been serving your organization for the past ____________(your tenure) with complete devotion towards my job. Due to some personal reason, me and my family is shifting to _________. I have always enjoyed working in your organization that I can’t think of quitting the same. I would be really grateful to you if you could give me a transfer to our branch over there.
I am confident that you will understand my position and will consider my request on a priority basis. I hope to have a favorable response from you.
Thanking you,
Yours sincerely,
_____________
(name)
Transfer Request Letter Samples
Are you planning to pursue a professional or personal challenge and have no idea how to request a transfer? Here is a sample request letter for transfer that you can customize to your needs.
From,
Derek Reynolds,
8512 East Santa Clara Court
Romulus, MI 48174
United States
Date:____________ (Date on which letter is written)
To,
Father Edwin Hayes
Oak Park Catholic Church
8955 Clark Avenue
Oak Park, MI 48237
Sub; Request for church membership transfer
Dear Father Hayes
My name is Derek Reynolds, a member of Oak Park Catholic Church for three years. I appreciate your support and service to the members of this church. I have experienced spiritual growth since I joined this church. I hereby write to request for a transfer to the Palm City Catholic Church in Florida. I have received a job transfer to Florida and we are relocating with my family.
I wish to join the Palm City Catholic Church congregation and continue serving in the church choir. It saddens me to leave this church because it has been my spiritual family. I assure you that I will continue serving in the choir and blessing people with music.
Kindly grant me this church membership so that I will be an active member of the Palm City Catholic Church congregation.
I wish you and the Oak Park Catholic Church congregation abundant blessings
Yours Truly,
__________
Derek Reynolds
From,
Clark Hilton,
Manager,
Brite Technologies,
California.
Date:______________ (Date on which letter is written)
To,
Mr. Brad Wilson,
Head (HR),
Brite Technologies,
California.
Subject: Requesting for transfer
Respected Mr. Wilson,
This is to bring to your kind attention that I have been serving your organization for the past five years with sheer dedication and commitment. Recently, my kids have got admission in St. Mary’ Convent School, Atlanta. You must be aware that getting access in this school is a matter of pride. So, I would request you to please give me a transfer to our branch in Atlanta. The school will be starting next month, and we will also be shifting there.
Recently, my kids have got admission in St. Mary’ Convent School, Atlanta. You must be aware that getting access in this school is a matter of pride. So, I would request you to please give me a transfer to our branch in Atlanta. The school will be starting next month, and we will also be shifting there.
I am confident that you will understand my position and will consider my request on a priority basis. I hope to have a favorable response from you.
Thanking you,
Yours sincerely,
Clark Hilton.
Transfer Request Letter Email Format
It is essential to inform the relevant authority of your intention to move to a new location. Have a look at the request letter for transfer in an email format for your reference to write a polite letter.
Dear Mr. Cox
I hereby write this letter to request for a transfer to our company’s branch in Washington. I wish to bring to your attention that I have worked in Waxed Company for five years in the sales and marketing department. This company has allowed me to grow professionally and enable me to handle challenging responsibilities in the work environment.
I express my greatest appreciation for your support in the period I have worked with you. I wish to request for a transfer because of medical issues. As you are aware that I underwent a procedure two months ago, I wish to transfer to Washington so that I can attend my regular medical clinics with my doctor who is located in a hospital there. I have had a hard time traveling to and from the hospital and this transfer will make it easier for me.
I understand that I will move to the same position and salary in the new office. I assure you of my continued determination and enthusiasm in my work to achieve the objectives of the company. Please consider my circumstance and grant me a transfer at your earliest.
Kind regards,
Annabelle Morton
Conclusion
A transfer request is a formal notification to the relevant authority of your intention to change a position, institution or location. In this letter, you should highlight your reason for the request and express appreciation for the time you have been together. Ensure to write the letter in a formal and polite language, make the request early enough, and write professional content.
Comments
Comments are disabled for this post