A Business Agreement Letter is a letter which has the purpose of conveying one’s idea to another business person or organization. As the name itself indicates, it is an Agreement letter between two persons or two organizations. This letter will establish mutual understanding and co-operation between them.
When a business/ person is interested in collaborating with another business/ person, they tend to write this type of letter to that particular person. This letter depicts the views they have about the company/ person to whom they are writing the letter. Explain your plan/contract clearly and tell them there will be positive consequences.
For example, when a person has the interest in expanding his/her business, they either collaborate with another person or establish a new branch. In a case of working with another employer, they inquire which business person will be an exact match for them. Then they write an agreement letter to that particular person stating the reason why they are writing the letter and how they could become successful partners or business associates. The letter should clearly explain your views about the plan or thought you had.
However, it is their choice to accept or decline the offer. The letter should be very formal, and the parties to whom you are writing should get confidence that you will 100% accomplish what you are stating in the letter. The simple sample below will help you.
Tips to write a Business Agreement Letter:
- The letter should be very formal.
- State how you found out about their Business.
- Appreciate them for their long run in the business.
- Explain the reason for which you are writing the letter.
- Explain the plan you have clearly and tell them how they could be benefitted if the plan works.
- Assure them that there will be only positive consequences.
Template
Use our free Business Agreement Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Business Agreement Letter.
Dear _____(Sir or Madam),
I am __________ (mention your name) and I am the possessor of the __________ (mention your Business name). I think by now you must have a clear picture of who I am. The main reason why I am writing this letter is that I want to make a deal with you i.e. I want to request you to be my Business partner. Let me explain to you clearly, the plan is to ______________________________ (explain the plan you have clearly).
Thus, by executing this plan, we both can make a profit. Once think of the offer and go through the document which I am sending along with the letter you can have a clear picture of what we are going to do if we collaborate. I am willing to do this with you because I have heard a lot of positive talk about you and your business. I think you are smart enough to accept this and work with me to get a huge gain. Let me know your decision as soon as possible. If you have any queries, you can visit me in person. My office address is __________ (give your address). Hoping a positive reply from you. I look forward to working with you soon.
Thanking You,
Name and Signature.
Sample Letter
From,
Sudheer,
Sri Balaji Fiber Company,
Chennai.
To,
Chakravarthi,
Glassware Company,
Chennai.
Dear Chakravarthi,
I am Sudheer, and I recently established my Fiber Business in Adyar area. As I do not have prior knowledge of this Business, I made a mistake by only keeping fibre materials in the shop. I am losing many customers because they are asking for glassware materials also. So I thought It would be better If I collaborate with someone who is doing glassware business. When I enquired about this business, many people suggested me to consult you as you are a renowned person in the glassware business. You may also get customers asking for fibre material, and I think it is better if we collaborate and do business together.
The plan is that you supply me with glassware material and I supply you fibre material. As you have a godown in Anna Nagar, send the material from there as the distance between Anna Nagar and Adyar is less. I will provide you with my material with 15% less cost on the company’s rate. You decide with how much percentage less you will give me your material. Thus, we both can get benefited, and by the end of each year, we can make 10% more profit than we are making. I hope you will work with me. If you are having any doubts regarding this, you can feel free to call me on this number (9498652378). I will meet you in person if you need me to. Hoping to get a positive reply from you.
Thanking You,
Sudheer,
Sri Balaji Fiber Business.
Email Format
The following is the Email Format that should be followed while writing a Business Agreement Letter.
To: name@email.com
From: name@email.com
SUBJECT: Business Agreement Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
I am __________ (mention your name) and I am the possessor of the __________ (mention your Business name). I think by now you must have a clear picture of who I am. The main reason why I am writing this letter is that I want to make a deal with you i.e. I want to request you to be my Business partner. Let me explain to you clearly, the plan is to ______________________________ (explain the plan you have clearly).
Thus, by executing this plan, we both can make a profit. Once think of the offer and go through the document which I am sending along with the letter you can have a clear picture of what we are going to do if we collaborate. I am willing to do this with you because I have heard a lot of positive talk about you and your business. I think you are smart enough to accept this and work with me to get a huge gain. Let me know your decision as soon as possible. If you have any queries, you can visit me in person. My office address is __________ (give your address). Hoping a positive reply from you. I look forward to working with you soon.
Thanking You,
(Name of the Sender)
(Name of the Business)