A Business Inquiry letter is a letter written for communication between two organizations or persons belonging to two different organizations inquiring regarding some business they are doing together or hoping to do in future. It is a formal letter and hence one has to be polite and humble. In some cases, the sender may not have ever met the receiver. One has to be precise and to the point and not drag the letter.
A Business letter is a letter where two concerned parties discuss business. Business inquiry letter can be of many types. The business letter of enquiry can be about certain products or services of the receiving company. It can ask the status of the ongoing work being done by the company receiving the letter.
A letter also serves as a proof for the business being done between 2 organizations and as a history for future references. This type of letter is brief and to the point. In case the sender doesn’t have the expertise regarding the inquiry being made he/ she can also ask the receiver to assist them.
Business Inquiry Letter Writing Tips
- The letter must be written politely and humbly since it is a formal letter.
- Keep the letter brief and concise and sticking to the point and asking for what you want straightforwardly.
- Be clear about what do you want from the receiver.
- Tell them of your requirements if you are ordering a custom made product.
Business Inquiry Letter Template
Use our free Business Inquiry Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________
Date: _________ (date on which the letter is written)
To,
____________
____________
____________
Subject: Business Inquiry Letter
Dear _________ (name of the receiver),
We would like to buy a lot of ___(product). We would like to see your company catalogue which has details of all the products that you manufacture. We will go through it and see if any products meet our requirement.
We have a huge requirement, and we hope that you will be able to meet our demands. We are in search of ____(your requirement). We would also like to know if you make a custom-made product as per the requirement within a stipulated time.
In case we like your designs and products we would like to place an order, and we would work out the pricing in person. We could send one of our representatives from our end to oversee the products and finalize the price.
We shall discuss the further matter after you send the catalogue. In a case of any queries, feel free to contact me.
Yours sincerely,
____________
(Name and signature)
Sample Letter
From,
Rhett Butler,
Pearson Litt Firm,
Mystic Falls.
Date: 11 March 2017
To,
Ashley Wilkes,
KASH Furniture,
Mystic Falls.
Subject: Business Enquiry Letter
Dear Mr Wilkes,
We have recently opened our new office in Mystic Falls, and we would like to buy a lot of wooden furniture which includes tables, chairs, and desks. We would like to see your company catalogue which has details of all the furniture that you manufacture. We will go through it and see if any products meet our requirement.
We have a huge requirement, and we hope that you will be able to meet our demands. We are in search of modern, compact and sturdy furniture for our office. We would also like to know that if you make furniture on demand or if you could design new furniture for our office as per the requirement within a stipulated time.
In case we like your designs and products we would like to place an order, and we would work out the pricing in person. We could send one of our representatives from our end to oversee the products and finalize the price.
We shall discuss the further matter after you send the catalogue. In the case of any queries, feel free to contact me.
Thanking you.
Yours truly,
Rhett Butler
Email Format
The following is an email format of Business Inquiry Letter.
To: name@email.com
From: name@email.com
Subject: Business Inquiry Letter
Dear _________ (name of the receiver),
We would like to buy a lot of ___(product). We would like to see your company catalogue which has details of all the products that you manufacture. We will go through it and see if any products meet our requirement.
We have a huge requirement, and we hope that you will be able to meet our demands. We are in search of ____(your requirement). We would also like to know if you make a custom-made product as per the requirement within a stipulated time.
In case we like your designs and products we would like to place an order, and we would work out the pricing in person. We could send one of our representatives from our end to oversee the products and finalize the price.
We shall discuss the further matter after you send the catalogue. In a case of any queries, feel free to contact me.
Yours sincerely,
____________
(Name)