How to write a Thank you Letter

A thank you letter is written to express your gratitude towards a person for the gift, support, scholarship or an invitation that he/she has provided you, in a meaningful way. By doing so, you will be attracting the attention of the person, and the person will also feel appreciated while reading the letter. The word ‘thank you’ will also help in strengthening your relationship with the person. Before beginning to write the letter think whether you have to write a letter or send an email regarding the same.

Thank you letters can be written to anyone; whether you are writing it for your boss for the promotion or, to your friend for the invitation, the feelings must always be expressed from the bottom of the heart. A thank you letter must always be addressed warmly and must be personally and sincerely written. It must be short and to the point. It is always good to include a few lines or questions asking about their life so that they would think that you care for them.

How to write a Thank you Letter Writing Tips

First and foremost, it is vital to express your sincerest thanks to the concerned person.
The letter should be written immediately after the occasion. This has more impact and conveys a lot about your personality.
You must acknowledge the person’s effort in buying a gift for you if any or sending an invitation or considering you for promotion.
Do mention that you are always willing to maintain a long-term association with the person.
Once you are through writing the letter, please check the same for grammatical errors or spelling mistakes.

How to write a Thank you Letter Template

Use our free How to write a Thank you Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.

From,

____________________

Date (Date on which letter is written)

To,

________________

Sub: _________________________

Dear ___________________,

I would sincerely like to express my gratitude towards you for your precious time for the party. Your presence has made the moment more memorable. Friends like you always hold a special place in my heart. I am fortunate that you are my friend.

In addition, I would also like to thank you for ___________________(mention the gift) as my birthday gift. This will always remind me of you every moment.

I, once again, would like to thank you for such a lovely gift and your auspicious presence at the party.

Yours truly,

____(Name)

Sample Letter

The following is a sample for a Thank you Letter.

From,

Catherine,
Hoboken,
New Jersey

Date (Date on which letter is written)

To,

Pauline,
Manhattan,
New York

Sub: Thanks for such a lovely gift

Dear Pauline,

I would like to express my gratefulness to you for presenting me such a beautiful necklace as my birthday gift. This was the one I was looking for such a long time. Believe me; it is one of the best gifts I have received. All my friends had also appreciated the necklace when I showed it to them. I would also like to sincerely thank you for your precious time that you have to spend for attending the birthday party. The moment became more cherishable and enjoyable with your company. This birthday party will hold a special place in my heart as I was able to share it with you.

Yours truly

Catherine

Email Format

The following is their Email Format that should be followed while writing a Thank You Letter.

To: name@email.com
From: name@email.com

SUBJECT: Thank You Letter

Dear Mr./Ms/Mrs. __________ (Name of the recipient)

I would like to express my gratefulness to you, for gifting me such a beautiful necklace on my birthday. This was the one I was looking for such a long time. Believe me; it is one of the best gifts I have received. All my friends had also appreciated the necklace when I showed it to them.

I would also like to sincerely thank you for your precious time that you have to spend attending the birthday party. The moment became more cherishable and enjoyable for your company. This birthday party will hold a special place in my heart as I was able to share it with you.