Whenever a business deal is carried out, communication plays a major role in the exchange of a perfectly conducted flow of information.
These communications can either be about fixing the appointments with the client or for providing them with any essential details about your company or the products or services that you offer. The Sales Appointment Letters are usually used for such purposes.
An Appointment Sales Letter is sent to get a time slot fixed for the meeting with the clients according to their convenience as well as to confirm the topic of discussion for the upcoming meeting. The letter discusses the time of the meeting with the customer to introduce and sell your products or services to them and carry out any other business matter by the business deal.
An appointment can be fixed through the Sales Appointment Letter as well as discuss in brief about the services and products provided by your company so as to reconfirm them to your clients. The venue of the meeting must also be decided in the Letter and should be agreed upon by the clients.
Sales Appointment Letter Writing Tips
- The Letter should confirm the time and venue of the meeting.
- The Sales Appointment Letter should be formal and brief.
- The Sales Appointment Letter should have clear and to the point content. Make sure misunderstandings are avoided.
- Errors should be avoided in a Sales Appointment Letter.
- Clear and straightforward language should be used to avoid any miscommunication.
Sales Appointment Letter Template
Use our free Sales Appointment Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_____________ (name)
_____________ (designation)
_____________ (address of the sender)
Date: ____________ (Date of issue of letter)
To,
_____________ (name)
_____________ (designation)
_____________ (address of the recipient)
_____________
Subject: Confirmation of Appointment
Respected ______________, (name of recipient)
This is to re-confirm about our appointment on _______________ (date of appointment) at ______________ (timings for appointment). We at _________________________(introduce your company name and purpose of meeting).
As per our earlier conversation, _______________________ (mention your product, offerings and benefits of your product). Our company ________________________________ (mention the details of your company and your product).
We are looking forward to a successful meeting with you.
Yours truly,
____________ (name of the sender)
____________ (designation of the sender)
____________ (Company of the sender)
Sales Appointment Letter Sample
The following is an Appointment letter for Sales to reconfirm a meeting.
From,
Peter Smith
ABC Ltd.
To,
Rachel Robins
Manager
ADP Links Co.
New Zealand
Sept 09, 2013
Subject: Confirmation of Appointment
Dear Ms. Rachel,
This is to re-confirm about our appointment on Wednesday morning, at 11:00 AM. We at ABC Ltd. are looking forward to a meeting with you to show you our latest launched product.
As per our earlier conversation, we informed you about our latest laptops and the offers prevailing.
ABC Ltd has been in the business for the last seven years and shares a good repute with its customers. Our products are of the best quality and also have an additional warranty period of 2 years. As we have launched a new product, we are offering a huge discount of 20% on the market price to our first 20 customers. Our products are available in different colors, and we assure you good after-sales support too.
We are looking forward to a successful meeting with you.
Yours truly,
Peter Smith
Sales Executive
ABC Ltd.
Sales Appointment Letter Email Format
The following is an email format for an Appointment Sales letter to confirm the customer about his/her appointment with you so that he/she can view your products.
Dear Sir,
Thank you for the booking of an appointment with copywriters of Dvd. We feel honored with you choosing us to provide a business solution or solutions for you. We will see that you will not be disappointed with what we offer. We have served many other businesses, and they have liked our services. We hope to do the same for you.
As mentioned in the letter of acknowledgment, the appointment is fixed for 23rd November 2010. We have the option to chat online at www.dvdcopywriters.com or even call toll free at 1-787-977-2275. It is necessary to make the meeting brief and to the point. To familiarise you with our services, I am forwarding you the details about our company and a sample of our sales letter of which copywriting was done by us.
Thanking you,
President,
DVD copyrighters
www.dvdcopywriters.com
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