A confirmation letter acts as a correspondence letter that is sent to confirm details, like oral agreements, appointments, and job interviews. Nowadays, in the world where the internet is proved to be such an excellent innovation, usually, all the transactions are done using the internet, even shopping. The confirmation letter can include confirmation of a reservation, invitation and various other things. With following a simple format, you can write the right and efficient confirmation letter.
When buying goods from a store or online the receipt that is given that mentions all the items and the details of your purchase is known as a confirmation letter. The proof of purchase agreement is a letter similar to a normal merchant receipt. Delivery companies and stores usually use it. The main advantage of this letter is that you can write to the customer, confirming about the paid items and also confirming delivery – including the exact date and location. Below mentioned are the tips, sample, and format to help you.
Sample Confirmation Of The Confirmation Of Purchase Agreement Letter Writing Tips
- The letter to be written is formal, so it should be in a serious and direct tone.
- While you are drafting the confirmation letter, make sure you inform the recipient about the date on which you will be delivering their goods that they had ordered from you.
- Remember to send a record of the items that have been purchased and also the total price of the products ordered. Before you write the records, make certain that you inform the customers first about the receiving of payment.
- Be brief and to the point. Remember to ask them to call for any help or assistance.
Template
Use our free Sample confirmation of purchase agreement letter to help you get started.
From,
______,
_______,
_______,
________,.
Date: ________(on which it was written).
To,
_______,
_______,
_______,
_______.
Subject: Confirmation of purchase agreement letter.
Dear Mr./Mrs./Ms.__________(name of the receiver),
This letter is a token of confirmation that you have received the order for the following goods that you purchased.
Items purchased:(mention items purchased and quantities of the same)
1. ______________
2._____________
3.______________
This, is to inform you that we have received the payments of the goods which was a total of _________in form of a ______(mode of payment) on the ___________(date of payment). The items above will be delivered ________(date of delivery) to where you had specified. The cash memo of the same will be included as a printout. Please, do sign it while receiving the items from our delivery executive.
Thank you for doing business with us.any issue, or you require clarification please contact us.
In the case of any issues or you require any clarification or assistance, do not hesitate to contact us.
Yours sincerely,
__________.
(name of the sender)
(designation of the sender).
Sample Letter
From,
Ayesha Mhatre,
Rico Paints,
Delhi.
Date: DD/MM/YYYY
To,
Karan Mehta,
Mango Stores,
Mumbai.
Subject: Confirmation of purchase agreement.
Dear Mr. Mehta,
This letter will serve as a token of approval. We have agreed to ship the following products to you:
Acrylic Paints x 2 boxes.
Water Colours x 2 boxes.
Drawing Canvas x 1 box.
You agree to put up with the terms and conditions printed, and you also agree to pay for the products in 3 installments equally. Make certain that the 1st installment is received before DD/MM/YYYY. The 2nd payment should be received not more than 30 days later after the 1st payment is received and the 3rd 30 days after the 2nd installment.
Please sign a copy of this letter and return it to us. Upon receipt of your confirmation of our agreement. I shall release the shipment of the products mentioned above.
Yours truly,
Ayesha Mhatre,
Sales Manager.
Rico Paints.
Email Format
This is an email sample to help you to write confirmation of purchase agreement letter.
To: name@email.com
From: name@email.com
Subject: Confirmation of purchase agreement letter.
Dear Mr./Mrs./Ms.__________(name of the receiver),
This letter is a token of confirmation that you have received the order for the following goods that you had purchased.
Items purchased:(Mention items purchased and quantity of the same)
1. ______________
2._____________
3.______________
This, is to inform you that we have received the payments of the products which was a total of _________in form of a ______(mode of payment) on the ___________(date of payment). The items above will be delivered ________(date of delivery) to where you had specified. There will be a cash memo with delivery make certain that you sign it to assure that you have received the products.
Thank you for doing business with us.
In the case of any issues or you require any clarification or assistance, do not hesitate to contact us.
Yours sincerely,
__________.
(name of the sender)
(designation of the sender).