Getting fired is probably the worst thing that could happen to an employee; it hurts and changes your life drastically. When a company wants to terminate your employment, it is recommended they write a firing letter or a termination letter. Although you wouldn’t be happy when you receive this letter, it is supposed to contain a few things.
The firing letter should explain to the employee why their term is being cut short and also the necessary information should be included in the letter. A fire letter, also known as a termination of employment letter, is a bit different than a common letter and most of the times it is not sent by mail but is handed out to you in the office.
The other names include that of Employee Termination Letter, Pink Slip, Letter to Fire an Employee. Moreover, many details might be provided by the same. Demographic information, a reason for termination, lead up, company property, vacation time and the final paycheck, health insurance, and other benefit details are also included. Details like that of employee contract, non-disclosure agreement, independent contract agreement, etc. are also provided in some cases by the HR professionals.
Tips To Write Fire Letter:
- Tone – Use a serious tone, make the letter official formal so that the recipient comprehends the letter to the fullest.
- Dates – As the person writing the letter you need to include the date that you are terminating the employees’ contract.
- Salary – Do not forget about the information on their salary, i.e., if they will get any salary or not, depending on the work done or the time of the month.
- Necessary information – Also keep in mind you will need to inform the employer, if they need to return anything before they leave or if they need to submit something, this depends on your rules and regulations.
With all this in mind, you are now ready to get rid of that lazy employee who is not bringing profits to your firm.
Fire Letter Template:
Use our free Fire Letter – Sample Fire Letter to help you get started.
(Name)
(Address)
Dear _______,
This letter confirms our discussion today that your employment with ________ (Name of company) is terminated effective immediately.
You will receive ________ (duration) severance pay since your employment with _________ has been less than ________ (duration). You may pick up this check from the reception desk, or we can mail it to your home.
You will be expected to return, ____________ (any company items). Failure to this will have its consequences.
Thank you for the time you have given to this firm. All the best.
Regards,
_________
Sample Letter
Winy Anaya
P.O. Box 62000-00200, Nairobi
Nairobi, Kenya
Dear Winy,
This letter confirms our discussion today that your employment with Nation Media is terminated effective immediately.
You will receive one-week severance pay since your employment with Nation Media has been less than one year. You may pick up this check from the reception desk, or we can mail it to your home.
You will be expected to return, the security swipe card, company laptop and also a company car by the end of the day. Failure to this will have its consequences.
Thank you for the time you have given to this firm. All the best.
Regards,
Antony Mumo
Email Format
The following is the Email Format that should be followed while writing a Fire Letter.
To: name@email.com
From: name@email.com
SUBJECT: Fire Letter
Dear _______,
This letter confirms our discussion today that your employment with ________ (Name of company) is terminated effective immediately.
You will receive ________ (duration) severance pay since your employment with _________ has been less than ________ (duration). You may pick up this check from the reception desk, or we can mail it to your home.
You will be expected to return, ____________ (any company items). Failure to this will have its consequences.
Thank you for the time you have given to this firm. All the best.
Regards,
_________
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