This letter is usually written to clients when a proper work or an assignment gets delayed due to some technical problems. There are deadlines that need to be followed for submitting work or assignment at work place. When the deadline is crossed, and the work is pending lots of problems can arise. In that case, you can also be fired from the job. To avoid such circumstance, you must always write a business apology letter to the client to whom you have cause loss so that he forgives you and your job and business remains out of the threat. Writing a business apology letter is indeed very easy and needs to be written in a very professional way.
Business Apology Letter Sample Writing Tips:
- Do not make spelling and grammatical mistakes
- Apologize for the mistake committed by you
- Ask for forgiveness
- Justify the reason for your mistake
- Write the letter in a respectful and polite manner
Business Apology Letter Sample Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Business apology letter
Dear _____(Sir or Madam),
In relation to the subject, we at _______________(name of your company) would on professional terms & our business principles, kindly apologize to have been unable to complete the assignment as per the stipulated time frame on contractual basis. On account of this indecent performance, on behalf of the goodwill & reputation of the firm, we would like to compensate for your damages borne by you if any to avoid any spoilage of business dealings & prospective transactions.
Having understood the inconvenience caused to you, we regret beyond the limitless expressions and also assure in good positive faith.
Further, we once again request you to kindly overlook this mistake for the last time & also make us aware without hesitations about any unintentional defaults on our part in the future.
Thanking You
Yours truly,
Name and Signature
Download Template (Doc and PDF)
Business Apology Letter Sample Sample, Email and Example/Format
Check out the sample letter below
Sample
From,
Niranjan Das,
Aptech Industries,
Thane,
Mumbai
Date: _____ (Date on Which Letter is Written)
To,
Somnath Desai,
ABC Ltd,
Vashi,
Navi Mumbai
Subject: Business Apology letter
Dear Sir,
I am writing this letter to apologize to you regarding the work delay that has been caused to you. We were aware of the deadline and also had done all the work systematically. It is only a day before the submission there was some technical problem in the PC wherein all the data was stored. All we had to do is take printouts which were not possible as the PC would not start.
Thus we did not delay the project on purpose and know how much loss it has caused you. We apologize for our mistake as we know the value of this project. I know the delay in submission has made you fall into the eyes of your managers, but we are once again extremely sorry.
We hope you understand our problem and forgive us for the same and we assure you such things won’t happen in the future.
Thanking You
Yours truly,
Niranjan Das
Name and Signature
Email Format
This type of business apology letter would probably be addressed to customer clients, prospective business clients, associate partners, or even professional ones. This would signify the purpose for regret, any reasonable, valid reasons, any compensation like discounts or rebates, etc. to be briefed up politely.
to: email of the receiver
from: email of sender
Subject: Apology letter
Dear Mr. Shetty;
About the subject, we at QPC associates would on professional terms & our business principles, kindly apologize to have been unable to complete the consignment as per the stipulated time frame on a contractual basis. On account of this indecent performance, on behalf of the goodwill & reputation of the firm, we would like to compensate for your damages born by you if any to avoid any spoilage of business dealings & prospective transactions.
Having understood the inconvenience caused to you, we regret beyond the limitless expressions & also assure in good positive faith.
Further we once again kindly request you to overlook us for the last time & also make us aware without any hesitations for our any of the unintentional default on our part in the future.
Thanking You;
Yours Sincerely.
For QPC Associates.
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