Military officers and personnel are loaded with work in safeguarding their country, which makes it hard for them to avail leave from duty. In a case of an emergency or an important problem in the family, the officer must attend it responsibly. Even though they weight the world on their shoulders, they still have a certain duty to their near and dear ones, and an occasional leave is important for them to maintain their sanity and remain in touch with the real world.
It is necessary that a person should get a “Request for Leave of Absence Form” from HR who is working in the military to apply for leave, i.e., for a particular period. Thus he should fill in all the details in the form and provide any documents if necessary.
Then, the HR reviews the form and decides whether to give permission or not because every person in the military has a unique job to do. If it is an urgent situation, the person gets leave. So many people who work in the military think twice before applying for leave.
Tips for writing Military Leave Letter
- You should mention the purpose of the letter precisely, i.e., you should not drag the matter. The letter should be in a clear-cut way.
- Mention the reason why you are requesting the leave briefly. The reason should be a valid one because if you take leave for simple things, it gets very hard next time to get a leave even if it is an emergency to you.
- Mention how many you want leave, i.e. from date and to date. Mention the dates properly.
- When you return to work, you should apply for reemployment with HR. Hence a separate letter should be written for that purpose.
- The letter should be in a precise nature.
- If you don’t want the salary in the period of your absence, you can mention it in the letter.
Template for Military Leave Letter
Use our free University Acceptance Letter to help you get started.
From,
To,
__________(your name)
__________(your designation)
__________(Army batch no)
__________(state for which you are working)
Date
To,
__________(your head name)
__________(your head designation)
__________(Army batch no)
__________(state for which you are working)
Dear sir,
I am __________(your name) working as __________(your position in the army) for __________(the period of time you have been working in the army). I am writing this letter to inform you that __________(state the reason for which you are writing this letter). I want this leave to be sanctioned because ____________( mention how important it is to you).
As I have been working continuously for eight years ( in the place of 8, you can mention your service), and it has been three years since my visit to the home. Now I got information stating that my mother’s health was not good, so it is compulsory for me to go home and look after my mother as I am her only son( you can change the above reason as your criteria). I will take leave for one month i.e from __________( from date) to __________( to date). So, kindly accept my request.
Thanking you,
Yours truly,
__________( name & signature).
Sample Letter
From,
Jean Derks
Army Head Quarters
California.
12th April 2003
To,
Wolfe Robert,
Commander General,
Army Head Quarters
California.
Dear Sir,
I am Jean Derks, working as the subedar of the USA army. I am working in the army for the last seven years, and I have been to my home only three times in between. I am writing this letter to inform you that I am in need of a one-month leave to visit my home and take care of my sick mother. Yesterday I got a letter from my family doctor that my mother is diagnosed with cancer and she is in her last stage of life.
As an only son of my mother, it is my responsibility to be with her and make her happy in her final days. So, understanding the situation, I kindly request you to grant me leave for one month, i.e., from 20th April to 20th May. As I have already mentioned that I am the only son it is very important that I should need this leave to visit my home, also I feel there are not many good people who could look after her.
So, kindly permit me to take a one month leave. In addition to that, I want to let you know that I have my annual leave allowance, as I have not taken any leave during this year.
Thanking you,
Yours Sincerely,
Jean Derks.
Email Format
The following is the Email Format that should be followed while writing a Military Leave Letter.
To: name@email.com
From: name@email.com
SUBJECT: Military Leave Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
This is to inform you that I will perform inactive duty with the ____________( mention your state name where you are providing your services and mention the service you offer for example; Seargent.) My absence from work is protected by the Uniformed Services Employment and Reemployment Rights Act, ____________ (mention code and the section of your country [example 38 United States Code, Sections 4301-33].)
It does not require that I provide all this information to you. However, I want to inform you about these details regarding my military absence. My last day at work with you before I begin military service will be ________. I expect to return to work with you on or about _______(again if you have a date.)
During my absence, I can be reached at a given mailing address and telephone number; it is not a security issue, and you know this information. During my absence, _________, telephone number ______, will know how to reach me.
Sincerely,
(Name of the sender)
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