The objective of writing a request letter for the postponement of the last day due to any reason is written to seek extra time to do a particular job. Through this letter, you can clearly emphasize the need to ask for additional time, and you can also commit that the same will not be repeated in the future. This also acts as a reference for the governing authority to have it in writing of commitment that you may carry out on or by the given day or date that you have mentioned.
Though this can be done verbally on the phone also, a written communication always serves as proof for future correspondences. It acts as a written record and can be used for future references in the case a similar matter is to be brought to light.
Request For The Postponement Of The Last Day Writing Tips
- Firstly it is vital to justify the cause of asking for a postponement of the final day.
- The tone of the letter should be polite so that it should clearly express your disability of not doing a job on time.
- The letter should be brief and concise
- Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.
Request For The Postponement Of The Last Day Template
Use our free Request For The Postponement Of The Last Day to help you get started.
To,
_____________
_____________
Date (Date on which letter is written)
From,
_____________
_____________
Sub:____________________________________________________
Dear ________________,
This is to bring to your kind consideration that due to some financial constraints in our company, we are not in a position to make the payment on time. Therefore we kindly request you to please postpone the date for few days. We are working hard to sort out the matter on time and make your payment at the earliest.
I hope that you will understand our concern and cooperate with us. We are sorry for the inconvenience caused to you.
Yours truly,
(______________)
Sample Letter
To,
Mr. John Fernandes
CEO
ABC Inc.
California
Date (Date on which letter is written)
From,
Peter William
CEO
Ryan Technologies
California
Sub: Requesting for postponing the payment dates
Dear Mr. Fernandes,
It was a pleasure to be associated with your organization for five years now. There is a strong bond of understanding between both organizations. As you must be aware that we are always making payments well on time, but this time I would request you if you could postpone the date from 14th August to 14th September, the reason being some financial constraints in our company due to overstocking of products.
My accounts department is trying its best to sort this issue and try to generate funds for the payments. I would be grateful to you if you could understand our position and extend the payment date. I assure you that the same will not be repeated in the future.
We will try our best to make the payment on time and apologize for the inconvenience caused to you.
Thanking you,
Yours truly,
______________
Peter William
Email Format
Given below is the email format of the request letter for a postponement to the last date.
to-xyz@gmail.com
From-abc@gmail.com
Subject: Request for the postponement of the last date of advance payment
Dear Ms/Mr. ____________
I ask you to consider my request for postponement of the last day for the advance payment of the money promised according to the deal signed between us and your company________(date).
Due to some problems in the financing mechanism of our business, we have a little delay in generating enough money to fund the payment. We are trying our best to sort out things as early as possible and are committed to paying you the money as promised in the accord.
We have a firm belief here that you will understand our problem and give us a few more days to make the payments. We request you to have a kind view of the matter.
We hope to make your payments soon and regret the delay and the inconvenience caused due to the delay.
Yours,
___________
Name
Company
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