In the professional world, there is a format and sequence for everything to be done. Hence, even if a person wants to leave his job for any particular reason and decides to give in his/ her resignation, they have to follow the prescribed protocol. A person has to send in his resignation to the company and only after the company has accepted the resignation, it becomes official.
When an employee submits his or her resignation, the person in charge will respond by sending an acceptance letter. It is written to the employee confirming that the resignation has been accepted. The letter must be to the point but must also portray your good wishes to the employee. You may also write a short description of your experience with the employee thus making them nostalgic. Since it is a formal type of letter, it must be short and precise. Try to end the letter on a positive note and wishing the former employee good luck for his/ her future endeavors. Below are some examples of resignation acceptance letter along with relieving letter to an employee.
Accepting A Resignation Letter Writing Tips
- The tone of the acceptance letter should be polite.
- Good traits of the employee should be stressed upon in the letter.
- The language should be simple and easy to understand.
- The letter must end with a positive and optimistic note.
Accept A Resignation Letter Template
Use our free Accept a Resignation Letter to help you get started.
From,
______________ (Your name)
______________ (Your address)
__________________
Date: __________ (date of writing letter)
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Subject: Acceptance of resignation letter
Dear Mr. /Ms________ (name of the concerned person),
This letter is to inform you that your resignation from the post of___________(mention designation) has been accepted by the company.
You have played an important role in the growth of the company. You grew along with company, from an executive to the managerial level. You have motivated your team members to do their best, and all your team members are sad because you are leaving. We enjoyed the moments we all shared in this company. The time you spent at the company is memorable for you and your team members.
Your contributions to the company are highly appreciated. It is difficult to find people like you who are committed and sincere. Your hard work has helped you in your success all through.
As per the company policy, the HR department will settle all the dues before you leave the company.
We all wish you good luck in all your future endeavors.
Yours Sincerely,
___________ (Your name)
Sample Letter
From,
Mr. Kedar Jain,
Mumbai 700608.
Date: 23rd September 2013
To,
Mr. Ravi Prakash,
Marketing manager,
Reliance Industries Ltd.,
Bangalore
Subject: Acceptance of resignation letter
Dear Mr.Prakash,
This letter is to inform you that your resignation from the post of the marketing manager is accepted. It is effective from 30th October 2013.
You have been an asset to the company, and you proved your worth with your hard work and dedication. Our company will miss working with you. You strengthened the team and motivated the team members to perform their best. Your work was always appreciated, and you gradually rose from the post of the executive to a manager.
Your stint with our company is memorable, and we all enjoyed working with you. You also played your role in the growth of the company. You grew along with the company, and it is good to see the growth of your team.
We genuinely appreciate the contributions you have made to the company. According to the company rules, the HR department will settle all your dues before you leave the company. We thank you for giving prior notice to the company.
Wish you good luck in your future endeavors,
Yours Sincerely,
Kedar Jadhav.
Email Format
The following is the email format to be followed while writing an acceptance letter for resignation.
To: name@email.com
From: name@email.com
Subject: Acceptance of resignation letter
Dear ____________(Name of the recipient),
It’s with great regret that I accept your resignation from the position of (job title/department/division as applicable) effective from (date of effective resignation.) Everyone in the department has enjoyed working with you. You have been the strength of the team; everyone from the department always appreciated your work. Getting a determined and dedicated employee like you is tough.
It was wonderful working with you and getting to learn from your valuable work experiences. I can never forget how we enjoyed each moment of service together. We have seen all the ups and down together, but, with you, I felt I could face any problems with strength and confidence. I know the team will not be the same without you, but I am sure that you will excel in your work wherever you join.
According to the policy of the company, your notice period ends on ( the last date of the notice period given by the HRdepartment.) We appreciate the contributions you have made and thank you for giving proper notice.
I wish you good luck in endeavours.
Yours sincerely,
_________
Your name.
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