Organizers of programs, events, and meetings often request people to confirm their attendance in time before an occasion takes place. A confirming attendance letter is written by a person whose application to attend a particular occasion or program has been approved or one who has been invited to attend.
Such a letter is addressed to the organizers of a program, meeting or any kind of event. A confirming attendance letter is written to an individual, organization or education institution.
A confirming attendance letter is important for logistic purposes when organizing an event. It helps organizers know how many people will be attending so that they can be accurate in making arrangements.
This letter is also important because it demonstrates that the person attending has a good understanding of the program, its objectives, time, and date.
Tips for writing a confirming attendance letter
- Express appreciation for the invitation or approval of the application for attendance
- Confirm attendance by giving details on the program, date and time
- Give the organizer assurance that you will be attending the function
- Leave your contact details where the organizer can reach you
- You can write a formal or informal letter depending on the purpose
- Describe relevant information regarding specific instructions or changes
- Maintain a polite tone in the letter
- Keep it short and precise
Confirming Attendance letter Templates
When you are invited to attend an event, it is important to confirm attendance. Check out our free confirming attendance letter template and sample letters that you can use for reference.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I write in response to an invitation I received on ____________. Thank you for the inviting me to ceremony and to be the ____________ on your weeding day. I have considered you request and recognized it as a great honor. I hereby write this letter confirm my attendance to your wedding ceremony that is scheduled for 17th March 2020 at 9 am in Highrise Gardens.
It is a great pleasure to see you move into the next phase of life and I would not want to miss the ceremony. I am very much aware of my roles during this event. I will also arrive ____________days before to help you with the arrangements for the big day. I wish to extend my help in any way that I can.
Kindly reach me through my mobile 830-422-4267 in case you have any further information. I am glad to celebrate your wedding and I look forward to the big day. I highly appreciate the invitation once again.
I wish you success on your wedding day.
Yours Faithfully,
__________
(__________________)
From:
________ (name)
______ (title)
______ (address)
______ (date)
To:
________ (name)
______ (title)
______ (address)
Ref: Confirming________________________.
Dear _______,
I am delighted to be considered and invited to be part of this great experienced and would like to confirm that I will be attending the ________________. To be held on the______ (date) from ________ (time).
I am well aware of the topics you send e, and I have reviewed them, so I will talk about during my speech. I hope I will be given ample time to talk.
I am looking forward to attending the event. Thank you for the invite, and I will make sure to give you the best.
Sincerely,
__________
Confirming Attendance letter Samples
Did your campus application go through and you have no idea how to confirm your attendance? Here is a good example of a confirming attendance letter that you can customize to write a polite letter.
From,
Tim Kidd,
698 Lookout Ave.
Canonsburg, PA 15317
United States
Date:____________ (Date on which letter is written)
To,
Dr. Susie Pena,
Pennsylvania University
School of Environmental Studies
413 Peachtree St.
Bethlehem, PA 18015
United States
Sub; Confirmation of attendance
Dear Dr. Pena,
I wish to express my appreciation for approving my application for Bachelor’s degree in Environmental Science at Pennsylvania University. It is a great pleasure to know that I have been accepted to start my university education to pursue my dream course. I hereby write to confirm my attendance for the course for the first semester which is starting on 1st October 2020.
I will join the other students in the Jupiter Hall on 1st October 2020 at 10 am as indicated in the acceptance letter. I believe your University is the best place to nurture talents and acquire knowledge which will enable me to pursue a successful career in environmental studies.
Thank you for giving me this great opportunity to take pride in. I hope to be joining you soon and developing a long term academic relationship. Please contact me through my cell 394-233-9504 or email kidd.t@yahoo.com if you have additional information.
Thank you.
Yours Sincerely,
__________
Tim Kidd
From:
Mr. Anthony Mumo
Daystar University,
Mombasa Rd,
Nairobi
30th October 2003
To:
Mrs. Winy Angaya
CEO,
Nairobi Hospital,
Nairobi, Kenya
Ref: Confirming the attendance to our annual educational experience.
Dear Dr. Anthony Mumo,
I am delighted to be considered and invited to be part of this great experience and would like to confirm that I will be attending the educational event at your school. To be held on the 5th of November form 8.00 am.
I am well aware of the topics you send e, and I have reviewed them, so I will talk about during my speech. I hope I will be given ample time to talk.
I am looking forward to attending the event. Thank you for the invite, and I will make sure to give you the best.
Sincerely,
____________
Anthony Mumo
Confirming Attendance letter Email Formats
It is important to confirm the attendance of an event when invited to help the organizer have an easier time making arrangements. See the confirming attendance letter in an email format below for your reference.
Dear Mr. Hardy
Thank you for the invitation to attend the Young Leadership Forum organized by the Sustainable Development Network. I hereby write this letter to formally confirm that I will be representing the Boston Youth Organization to the forum which will take place at UNFCC Headquarters in Bonn, 12th to 15th April 2020.
The full delegation will not make it to this forum as requested due to other unavoidable commitments and I wish to express my sincerest apologies for any inconvenience that may result. However, as a representative, I will take up the necessary obligations required of me during this forum. Additionally, I will also be making a presentation on behalf of the organization head Jefferson Trevino.
I wish to avail myself a day earlier to help with arrangements on the ground if this is acceptable. Thank you for giving us the opportunity to take part in this forum. Kindly contact me through my email edmondpatton@gmail.com with information on travel, accommodation, and any other relevant information. Please also let me know if there are any changes.
I look forward to being part of this exceptional and important forum.
Best regards,
Edmond Patton
Dear Dr. Norton,
I am very grateful to you for considering me as a part of this international conference and would like to give my confirmation to attend the conference on Congenital Heart Diseases in Children.
This topic holds immense interest to me as I have done a lot of research work on the children suffering from Congenital Heart Diseases. A few months back, I received the honor of presenting the research paper in one of the conferences on Heart Diseases.
Now it shall be a great pleasure to hear the renowned researchers and doctors speaking on the issue. I am very excited about the conference, and I will be there on the very first day of the meeting as I do not want to miss any moment of it.
I hope that your institution will do the bookings in the hotel. I have already booked the air ticket. I am looking forward to meeting you all once again.
Thanking You,
Sincerely,
_____________
Dr. David Ronaldson
Conclusion
Event organizers appreciate a confirming attendance letter to help them with logistical arrangements. It is important to express appreciation of invitation or approval of an application to attend through a confirmation of attendance.
In such a letter, one should demonstrate an understanding of the details of the event like venue, date, time, and provide contact details. This letter should be written in a polite language, include formal content.
Comments
Comments are disabled for this post