A complaint letter to the landlord is written by the tenant to the owner to inform the later about certain problem/problems in hand which have to be resolved urgently. The tenant can use this letter to address issues beyond his/her preview including seepage, major plumbing repair, electrical rewiring problems, payments for major repair in the accommodation or society and so on.
Want to write a complaint letter to the landlord for certain reasons like leakage repair or noisy neighbors? Refer the following tips and the sample letter to get started.
Complaint Letter to the Landlord Writing Tips:
- Start by mentioning work-service/repair which needs to be undertaken on priority and specify delays from the planned schedule if any.
- Specify if any action/penalty will be taken for any further delay by certain authorities.
- End by requesting the owner to undertake the repair/work service urgently on highest priority.
- Make sure the complaint letter is polite and not rude.
Complaint Letter to the Landlord Template
From
__________ (your name)
__________
__________ (your address)
Date __________ (date of writing letter)
To
__________ (name of owner)
__________ (address)
__________
__________
Dear Sir/Madam,
I am writing this letter to inform that ….(mention the work-service/repair which needs to be undertaken on priority).
It has been ….….( mention any delay in commencement of work), but no work has commenced so far.
If repair works are not undertaken immediately,…(specify if any action/penalty will be taken for any further delay).I request you to treat this matter as most urgent and commence necessary works immediately to avoid future inconvenience.
Kindly do the needful at the earliest.
Thanking You
__________ (your name)
Download Template (Doc and PDF)
Complaint Letter to the Landlord Sample, Email, and Example/Format
Sample
From
John Abraham
Flat No-24, Palm Heights
Texas.
12 September 2013
To,
Martin Carmen
Hover’s Nest
Highland Street
Texas
Subject: Complaint letter
Dear Mr. Carmen,
I am writing this letter after our last conversation over the phone a week back in which I reminded you about the need to undertake urgent major plumbing repair in the bathroom since it has been causing heavy seepage in the flat below.
I showed the seepage to your plumber, and he promised to start work after getting your approval on the estimated expenditure. It has been two weeks since but no one has come over to start repair work so far.
Moreover, the manager of the society has warned that he will take stern action if repairs are not undertaken immediately. Since I will be out of town for three weeks starting 04 October 2013, I request you to treat this matter as most urgent and commence necessary repair works so that my planned holiday is also not disturbed.
Kindly do the needful at the earliest.
Thanking You,
John
Email Format
It is a great trouble for the tenants in the rainy season if the apartment that they have rented develops any water logging or leakage problem. A tenant cannot undertake any repair work on his behalf and thus has to inform the landlord of the existing problem and to request him to undertake the necessary repairs. A complaint letter then informs the landlord what sorts of problems are being faced by the tenants.
to: email of receiver
from: email of sender
Subject: Complaint letter
Dear Mr. Stuart,
I am writing to inform you that due to heavy rains in our city, for the past several days, there has been a problem of water seepage in our building.
A large quantity of water has collected on the terrace. As a result of which the water has seeped through the ceilings of Flats #7, 8, 9. Due to the seepage, the wall and the ceiling plaster is being damaged.T he seepage is further damaging the wallpaper and the woodwork also.
If the problem is not dealt with timely, then it can lead to extensive damage in all the flats. So I on behalf of all the tenants request you to look into the problem and do the needful as soon as possible.
Thanking you,
Yours truly,
Marcy
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