When a business organization or a welfare association requires funds to host one or a set of events, they approach people to contribute a certain amount of money or donation in kind. In such situations, a Charity Letter is written. Such a letter is received by those who wish to raise money or help in kind to support the cause of that organization which has written the letter. They are normally sent across to the prospective people or apart from writing a Charity Letter to organizations to generate financial support or monetary support for the principle that they stand by, these can also be sent to prominent figures who can give sponsorships for certain events.
This letter mentions the request made by the organization and the necessary details of the event or cause for which they require the donation. An effective letter serves as an equally effective approach in bringing positive impression and results, thereby, increasing the chances of fruitful relations in future. The letter should be genuine and be dispatched with necessary proofs so the recipient is convinced of the genuineness of the letter.
Charity Letter Writing Tips
- It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
- Provide all the necessary details– Provide all the details necessary for the reader to completely understand what the purpose is and what your plan is.
- Introduce your organization– Talk briefly about your organization and the role played by the organization, other credentials like credentials of the organization, past success and general information about your organization.
- Clearly, state your idea– Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.
- Avoid giving wrong information– Provide information to the reader only if it is correct and authenticates. Never lie or provide wrong information to convince readers.
- Always use a professional tone– Remember to always maintain a professional tone when writing a charity letter.
- Say thank you– Always use polite language and remember to thank. Explain how helpful it will be for the recipients of the charity.
- Always remember to use a positive tone. It helps a lot.
- While ending the letter a thank you note to all should be mentioned. That would make a positive impact.
- Keep it simple and to the point.
Charity Letter Template
Use our free Charity Letter to help you get started.
From,
__________
__________
__________
__________
Date: ______ (Date on Which the Letter is Written)
To,
__________
__________
__________
__________
Subject: Charity Letter
Dear Mr./Mrs. ___________ (Name of the Receiver),
I am __________(Mention Your Name) and I am a ___________ (Mention Your Designation). As you have been working with us for the past year, our organization would like to inform you regarding the decision to ___________ (Mention About the Decision). Thus, we require a little help from our employees and, hence, we are writing to you.
We have come up with a plan to __________ (Mention About the Plan to Collect Funds). The money would be collected and donated to the orphanage. The amount of money to be donated completely depends on each employee.
For this, you would have to inform us and make the contribution. I request you to please contribute as much as possible for this good cause. This would help__________ (Mention How it would Help).
Thanking you.
Yours faithfully,
_____________ (Name and Designation)
Sample Letter
From,
Jessica Simpson,
Eastward Organization,
San Jose, California
March 29, 2017
To,
Mr. Kevin Clark,
Goodwin Inc.,
Burlington, Vermont
Subject: Charity Letter
Dear Mr.Clark,
I am Jessica, and I am a student of economics at the ABC University. I am a part of an organization which works for the welfare of physically challenged children. The organization has planned on organizing a fundraiser on April 15, 2017. It would help us generate the funds necessary to get the children the equipment and materials which they cannot afford.
Thus, we are making a humble request to you to donate items for the auction which is to be held during the fundraiser. It would be extremely helpful to us. Hence, this is a sincere plea to you to help us as much as possible.
Thanking you.
Yours faithfully,
Jessica Simpson,
Volunteer
Email Format
The following is the Email Format to be followed for a Charity Letter.
To: name@email.com
From: name@email.com
Subject: Charity Letter
Dear Mr./Mrs. ___________ (Name of the Receiver),
I am __________(Mention Your Name) and I am a ___________ (Mention Your Designation). As you have been working with us for the past year, our organization would like to inform you regarding the decision to ___________ (Mention About the Decision). Thus, we require a little help from our employees and, hence, we are writing to you.
We have come up with a plan to __________ (Mention About the Plan to Collect Funds). The money would be collected and donated to the orphanage. The amount of money to be donated completely depends on each employee.
For this, you would just have to inform us and make the contribution. I request you to please contribute as much as possible for this good cause. This would help__________ (Mention How it would Help).
Thanking you.
Yours faithfully,
_____________ (Name and Designation)
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